EA to Head of HR - hybrid

6-month contract, with potential to convert to permanent

City based Fintech Insurance firm

Beautiful offices near Liverpool Street

Up to £70k per annum

This is an exciting opportunity for an experienced and highly organised Executive Assistant to provide dedicated support to the Head of HR in a dynamic, fast-paced environment.

This role offers hybrid working with the flexibility to work from home 1-2 days per week, with the idea to mirror when the Head of HR is in the office.

The ideal candidate will be proactive, detail-oriented, and adept at managing competing priorities while maintaining discretion and sound judgement. This role plays a vital part in ensuring the Head of HR can operate efficiently and effectively.

You'll bring strong organisational and communication skills, a collaborative approach, and the confidence to engage with senior stakeholders. Proficiency in PowerPoint is essential, as preparing and formatting high-quality presentation materials is a regular requirement.

WHAT YOU’LL DO:

• Provide comprehensive EA support to the Head of HR, including complex diary and inbox management.
• Prepare and coordinate Executive and Board-level reports, ensuring presentations are professionally formatted.
• Manage communication and scheduling needs, prioritise urgent matters, and resolve conflicts to ensure the smooth running of the Head of HR’s office.
• Organise travel and accommodation, often across multiple time zones and at short notice.
• Engage professionally with internal and external stakeholders, collaborating closely with other Executive Assistants.
• Prepare and distribute board packs, agendas, and meeting invitations; manage logistical arrangements.
• Attend key meetings to take minutes, track actions, and ensure timely follow-up.
• Draft, proofread, and summarise correspondence and documentation for the Head of HR.
• Support the wider HR team with administrative tasks and internal event coordination.
• Maintain efficient digital and physical filing systems.
• Contribute to strategic HR projects, ensuring timely progress updates.
• Demonstrate professionalism, diplomacy, and cultural awareness in all interactions.

WHO YOU ARE:

• Extensive experience in a similar Executive Assistant role, ideally within a large or complex organisation.
• Exceptional organisational and time-management skills, with the ability to manage multiple stakeholders and deadlines.
• Excellent communication skills, both written and verbal.
• Advanced Microsoft Office skills, particularly in PowerPoint.
• Proven ability to work independently, maintain confidentiality, and use sound judgement.
• Flexible and calm under pressure, with a solution-oriented mindset.
• Experience coordinating across functions, time zones, and cultures.

 REF: CLS102704