Administrative Assistant to Asset Manager

Family Office, Chicago

On-site, Monday to Friday

Salary: $100,000 to $120,000 p.a.

A prestigious High-Net-Worth (HNW) family is seeking an experienced Administrative Assistant to support their Asset Manager. This is an exciting opportunity for a career Executive Assistant who can provide a proactive, discreet, and detail-oriented support with polish, professionalism and excellent communication.

KEY DETAILS:

• Full-time, salaried position with occasional after-hours availability
• Reports to the Asset Manager and works collaboratively with household and studio teams
• Opportunity for travel
• Competitive compensation, commensurate with experience

WHAT YOU'LL DO

• Provide comprehensive administrative support to the Asset Manager and family members
• Manage calendars, correspondence, travel coordination, and household logistics
• Maintain digital filing systems and track household inventories
• Liaise with vendors, staff, and service providers across multiple properties
• Assist with event coordination, project management, and HR processes
• Support financial operations including bill reconciliation and vendor payments

WHO YOU ARE

• Proven administrative experience supporting executives, preferably in a private or HNW household
• Strong proficiency with Mac systems and tools like Office 365, Box.com, and Adobe
• Discretion, confidentiality, and excellent organizational skills are a must
• Ability to stay composed under pressure and manage multiple ongoing projects
• Bachelor’s degree preferred; project coordination and financial management experience a plus

 REF: RE105086