Team Assistant
Location – Canary Wharf

5 days in the office
Temporary Ongoing role

£20p/h - £22p/h

An amazing opportunity to be part of a team, for a leading investment bank!

This is a 12-month temporary role, with the view to being extended.

The successful candidate will work remotely for one day per week, with the other four days in the office. Hours are 8am – 5:30pm

What you'll do:

• Diary management:
• Pro-actively manage constantly changing schedules, prioritizing time-sensitive tasks, and pre-empting conflicting requests using initiative to find resolutions and workarounds
• Arrange all meeting venues e.g., internal rooms, restaurants, dial-in numbers for conference calls, video conferences facilities, catering
• Extensive verbal and written interaction with internal colleagues and external clients, to CEO Level, ensuring the building and maintenance of relationships, both domestically and internationally, within the team and across other business units
• Schedule and manage complex travel itineraries and event organization ensuring adherence to internal policies

• Co-ordinate all travel including flights, hotels, visas, and ground transportation ensuring all itineraries and agendas are prepared in advance Ensure expenses are collated, packaged, and approved timely and efficiently, within guidelines of Firm policy
• Manage events such as client entertainment, closing events, offsites/on-sites, social/team events, ensuring event costs are pre-approved, closed out and expenses filed promptly
• Provide phone cover and Assistant coverage to Bankers outside of designated team providing cover during lunch breaks, holidays, and sickness absence

Who You Are:

• Proven experience providing Admin support
• Ownership of all tasks, following up outstanding items without the need for chasing
• A confident, friendly, outgoing “people orientated” personality required, who can liaise with people on all levels to achieve work goals
• Proven ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently
• Ability to be flexible e.g., a willingness to work overtime
• Discreet, professional manner; maintain confidentiality on all aspects of workload
• Pro-active “can do” approach
• Ability to use own initiative and judgement and work autonomously when Banker is travelling
• Highly organized and excellent time/priority management skills; capable of multi-tasking to meet deadlines and able to follow up outstanding items as necessary
• Articulate, an effective communicator
• Resourceful, innovative, and proactive,
• Team player and independent thinker
• Outstanding collaborative skills
• Demonstrates outstanding work ethic and professionalism
• Attention to detail is essential
• Good knowledge of Microsoft applications (Excel/PowerPoint/Word), and Outlook
• Minimum 50 wpm typing
• Ongoing training on all systems and policies will be provided

Tiger Recruitment is B Corp Certified, which means that we've been verified as meeting B Lab's high standards for social and environmental impact.

REF: ARA108014