Temporary Event Planner – Global Research and Advisory Firm
Ongoing to start ASAP
Hybrid with 1 day/week in Surrey office + some UK travel for events

8:30 – 5:00 pm
£15 – £19 per hour + holiday pay DOE

A fantastic opportunity has arisen for a confident, organised, and people-focused Event Planner to join a prestigious global business information and advisory firm. This ongoing temp role involves supporting the smooth planning and execution of expert-led conferences at high-profile conferences, both in person and virtually.

Working as part of a collaborative and fast-paced events team, you’ll play a key role in ensuring a first-class experience for attendees and internal stakeholders alike.

What you’ll do:

• Coordinate One-on-One expert meetings across multiple conferences
• Set up and manage the online scheduling platform for each event
• Ensure expert calendars are efficiently managed and capacity is optimised
• Handle meeting requests, schedule changes, and attendee support via email and live chat
• Liaise with internal teams (research, content, operations) to ensure seamless logistics and alignment
• Travel to conferences to manage on-site scheduling desks and attendee check-ins
• Monitor and support virtual meeting days, acting as first-line support for attendees and experts
• Manage mailboxes and respond to internal/external queries promptly and professionally
• Conduct post-event analysis and reporting to support continuous improvement

Who you are:

• Experienced in coordinating events or conference logistics, ideally in a fast-paced corporate setting
• Excellent communicator with strong written and verbal skills
• Proactive, calm under pressure, and highly detail-oriented
• Able to multitask and prioritise effectively with a high sense of urgency
• Confident using Microsoft Office, especially Excel; experience with scheduling systems a plus
• Client-focused and solutions-driven, with a team-player attitude
• Flexible and happy to travel to UK-based events (around 10–15%)

If you’re immediately available and looking to join a highly respected, global brand delivering impactful conference experiences and enjoy varied, hands-on work that combines remote support, live events, and logistics, please apply today!

REF: AA110504