Senior Assistant

Location: Qatar

Salary: QAR 25,000 per month 

Relocation Package Offered

About the Role:

We are looking for a Senior Assistant to provide secretarial, administrative and office management support to a manager(s)/department, according to internal guidelines, in such a way that it enables the Manager(s)/department to perform their responsibilities in an effective and efficient way

• Signals bottlenecks in own and related work processes, pro-actively formulates and defines alternatives and implements these autonomously after approval.
• Regularly contacts customers, suppliers, or employees outside the immediate work area to exchange information and resolves routine queries and problems.
• Performs administrative office work such as transaction and document processing, record keeping, and report compilation, requiring individual judgement and quality control of data.
• Has advanced knowledge and applies it to standard and non-standard cases to compile reports, drawing data from a variety of sources within and outside of the department and prepares special reports within guidelines.

Key Responsibilities:

• Timely completion of tasks
• Efficient and suitable scheduling and travel management
• Timely and accurate response to incidents and requests
• Timely and accurate handling of communication
• Compliance with international standards and company policies
• Ensure administrative processing of information and documentation, so that documents are easily accessible.
• Excellent record keeping, and report compilation, requiring individual judgment and quality control of data.
• Manage agenda’s, appointments, and travel arrangements of manager(s) and consult with manager(s) about priorities, scheduling issues, and solutions.
• Receive and dispatch incoming questions/information. Inform and communicate to internal and external stakeholders about administrative processes and services concerning the department.
• Plan, host, and organize meetings, take down minutes and ensure distribution and guard and follow-up on action points and deadlines.
• Compiles reports, drawing data from a variety of sources within and outside of the department and prepares special reports within guidelines.

Requirements:

Minimum Qualifications:

• High School or College Diploma in Administration
• Certificate in Administration

Minimum Experience:

• 8+ years’ experience in an administrative role and providing support to executive level in an established organisation

REF: ZC111768