Executive Assistant

Location: Abu Dhabi

Salary: AED25,000 per month

We are seeking an experienced Executive Assistant to provide high-level assistance to the IR Partner.  This is a fast-paced and varied role, ideal for someone who thrives on managing complex diaries, staying one step ahead, and keeping things running seamlessly behind the scenes.

Key Responsibilities

• Effectively manage calendars, scheduling meetings, appointments, and travel arrangements.
• Ensure all schedule changes are communicated promptly so everyone is prepared for upcoming engagements.
• Organize, attend, and coordinate all meetings ensuring venue arrangements and required materials, are in place.
• Prepare meeting agendas, take minutes, and follow up on action items promptly.
• Handle incoming correspondence, including emails, phone calls, and messages, screening them to prioritize urgent matters.
• Draft and edit communications, ensuring clarity and professionalism in all correspondence.
• Prepare and format reports, presentations, and other documents required for meetings, ensuring accuracy.  
• Maintain organized files, records, and databases for easy retrieval of information.
• Assist with various projects by coordinating necessary information, tracking progress, and ensuring that deadlines are met.  
• Arrange business travel itineraries, including transportation, accommodation, and meeting schedules for both domestic and international trips.  
• Prepare travel briefings including itineraries, relevant contacts, and necessary documents.
• Maintain confidentiality regarding sensitive information related to personal and professional matters.

Preferred Experience & Skills 

• Proven experience as an Executive assistant or in a similar administrative role, supporting high level executives or senior management.
• Exceptional organizational and time management skills.  
• Strong verbal and written communication abilities.
• Proficiency in office software (e.g. Microsoft Office Suite) and calendar management tools.  
• Excellent spoken and written English Language
• High level of discretion, professionalism, and dependability.  
• Ability to work under pressure and manage multiple priorities effectively.  
• Proactive approach, with strong problem-solving skills.

REF: ZC112763