Executive Assistant

Salary: 20,000 AED per month

Location: Dubai

Key Responsibilities:

Executive Assistant Duties

• Manage the CEO’s calendar, including scheduling, prioritizing, and rescheduling meetings.
• Ensure the CEO stays on track with daily commitments, preventing schedule overruns.
• Coordinate the review and signing of documents in a timely manner.
• Plan and organize team meetings, including scheduling, booking venues, and arranging refreshments.
• Follow up on action items, gather meeting agendas, and issue reminders on behalf of the CEO.
• Maintain records of personal and business-related renewals (e.g., vehicle registration, insurance, property, and credit cards).
• Handle personal tasks for the CEO, such as booking appointments, making reservations, and managing reminders for important events.

Office Administration Duties

• Act as the first point of contact for office-related queries, greeting visitors and ensuring a professional office environment.
• Manage general office email inboxes, forwarding and responding to correspondence as needed.
• Handle incoming deliveries, distribute mail, and coordinate courier services.
• Liaise with building management, maintenance teams, and vendors for office operations.
• Maintain an up-to-date list of preferred suppliers and negotiate contracts to optimize costs.
• Conduct regular inventory checks and replenish office and kitchen supplies proactively.
• Track and manage office renewals, such as leases, licenses, and insurance policies.
• Serve as the DU account manager, overseeing phone contracts, SIM card issuance, and bill payments.
• Manage drivers’ accommodations, renewals, and payments.

REF: ZC116367