* MUST BE AUTHORIZED TO WORK FOR ANY EMPLOYER IN THE US *

Head of Personal Assistants - Russian Speaking

Full Time, Permanent

New Jersey, USA

$250,000 - $280,000 p.a. base 

We are seeking a highly experienced and hands-on Head of Personal Assistants to lead and manage a team of 6 PAs supporting a high-profile family who own and operate a highly successful international company. This is a key leadership role responsible for ensuring the PA team delivers consistent, high-level support across a complex and fast-moving personal and professional environment.

WHAT YOU'LL DO

• Lead, manage, and support a team of 6–7 high-performing PAs
• Ensure tasks are distributed fairly and efficiently, and all team members are aligned and meeting deadlines
• Foster a collaborative, professional and friendly team culture with high attention to detail and discretion
• Oversee the broader household operations, including coordination with a 15–20 person domestic team
• Act as the eyes and ears of the family, ensuring smooth day-to-day operations and proactive issue resolution
• Manage complex international schedules for the family, including business meetings, personal appointments, and private jet travel
• Work closely with PAs to synchronize logistics and respond to last-minute changes with flexibility and precision
• Oversee planning and execution of high-end personal events, ensuring alignment with the family’s preferences and standards
• Liaise with vendors, venues, and service providers globally to ensure flawless delivery
• Serve as the primary communication bridge between the family and the PA team
• Ensure timely updates, clear instruction flow, and rapid response to requests and changes
• Ensure all activities reflect the utmost discretion and confidentiality
• Maintain elite service standards while quickly identifying and addressing red flags or service gaps
• Anticipate family needs and mitigate issues before they arise

WHO YOU ARE

• Based in New Jersey, USA, or willing to relocate
• Fluent both in English and Russian
• Extensive experience supporting UHNW families and working in high-pressure, high-trust roles
• Strong leadership background in managing PA and support teams, including training, delegation, and performance management
• Skilled in setting up processes to ensure seamless daily operations and efficient workflow management
• Intuitive, detail-focused, and solution-oriented with excellent people management skills, able to balance authority with empathy to build high-performing, loyal teams
• Proven ability to act as the first point of escalation for PAs and staff, resolving issues quickly and effectively while keeping principals fully supported
• Professional experience in environments closely connected to corporate leadership or executive business operations, serving as a bridge between personal and business priorities
• Expertise in coordinating complex schedules, overseeing international and domestic travel, and managing large-scale events and projects with discretion and precision
• Trusted advisor to principals on team structure, vendor management, and operational efficiencies, ensuring both personal and professional matters run seamlessly
• Authorization to work in the US

PACKAGE HIGHLIGHT

• An attractive and competitive compensation & benefits package
• The opportunity to become a trusted, long-term member of a professional team
• A supportive and respectful working environment where excellence is recognized and rewarded
• A unique role at the intersection of private and corporate life, supporting a dynamic, globally successful company
• The chance to grow professionally while contributing to a high-functioning company with international exposure

REF: RE119640