* MUST BE AUTHORIZED TO WORK FOR ANY EMPLOYER IN THE US *

Personal Assistant (Calendar Management), Russian Speaking

Full Time, Permanent

New Jersey, US

$150,000 - $180,000 p.a. base

A global IT company recently established in New Jersey, is seeking a dynamic and proactive Personal Assistant (with a focus on Calendar Management) who can seamlessly combine efficiency with discretion. In this role, you will do more than manage a calendar: you will serve as a trusted partner, ensuring the CEO stays focused on strategic priorities while maintaining a healthy balance between professional and personal commitments.

As a key member of the PA team, you will collaborate closely with colleagues to provide seamless support, anticipate needs, and ensure smooth coordination across both professional and personal matters.

This position is ideal for a confident, detail-oriented professional who enjoys anticipating needs, solving problems before they arise, and thriving in a high-energy, international environment.

WHAT YOU'LL DO

• Take full ownership of the CEO’s complex calendar: schedule meetings, calls with precision and foresight
• Anticipate scheduling challenges and proactively provide solutions to avoid conflicts
• Prioritize daily activities to ensure optimal use of the CEO’s time and energy
• Act as a central point of contact with internal teams, board members, partners, and global stakeholders
• Manage confidential information with the highest level of professionalism and discretion
• Streamline workflows and keep the CEO focused on key priorities by removing operational distractions
• Maintain smooth alignment between professional demands and personal life to support work–life balance
  
  

WHO YOU ARE

• 5+ years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives of the company
• Fluent Russian (mandatory) and excellent English communication skills, both written and verbal
• Exceptional organizational and multitasking abilities with a natural talent for setting priorities
• Tech-savvy with strong proficiency in digital scheduling tools, office software, and online communication platforms
• A proactive and solution-oriented mindset - the ability to “think two steps ahead” and anticipate needs
• Professional presence, discretion, and reliability in every interaction
• Ability and willingness to travel domestically and internationally as required
• Flexibility and adaptability to thrive in a fast-paced, international business environment
• Verified references from former employers are required

REF: RE119673