Executive Assistant to CEO 

(Entrepreneurial K-Beauty Venture)

Sector: Consumer Goods / K-Beauty / E-Commerce
Position Location: Dubai, UAE

Salary AED 18-20,000 AED pm.

ABOUT THE ROLE

This is a comprehensive business management position supporting the CEO of a fast growing entrepreneurial venture in the K-Beauty sector. The role involves high level coordination, administration, and business support across multiple time zones.

You will play a pivotal role in helping the CEO drive expansion into the region’s beauty and e-commerce markets, working directly with international vendors, brand partners, and distribution channels.

This position demands exceptional organization, market awareness, and flexibility you’ll be expected to handle both urgent priorities and long term projects while maintaining consistent performance during high-pressure periods as the business scales.

Candidates must be based in the UAE to apply and MUST have experience working with K beauty or ecommerce.

CORE RESPONSIBILITIES

Business Administration & Support

• Coordinate with the CEO’s business team for scheduling and communication.

• Manage complex business travel arrangements and logistics.

• Handle business related administrative tasks and correspondence.

• Support office operations and team coordination when needed.

• Assist with meeting preparation, follow-up activities, and presentations.

• Manage business expense tracking and documentation.

• Oversee vendor outreach and conduct deep research.

• Create polished presentations and reports for investors, partners, and distributors.

• Manage social media accounts and provide support for brand marketing initiatives.

• Understand how to run podcasts or digital campaigns if needed.

• Handle visa applications and travel documentation.

• Maintain confidential business records.

REQUIRED QUALIFICATIONS

Professional Excellence

• Experience: Minimum 5+ years in operations, executive assistance, or business administration.

• Background:

  • Experience in beauty, cosmetics, or luxury consumer brands ideally with K-Beauty exposure.

  • OR experience in regional e-commerce platforms or consumer goods distribution.

• Education: Undergraduate degree preferred.

• Language: Exceptional English communication skills (written and verbal); Korean language skills a plus.

Technical Competencies

• Strong organizational and coordination skills.

• Proven ability to liaise with vendors, brand partners, and stakeholders across multiple countries.

• Proficiency in travel planning, logistics, and budget management.

• Strong digital literacy: scheduling platforms, communication tools, social media, and e-commerce systems.

Personal Attributes

• Cultural Intelligence: Ability to navigate Asian and Middle Eastern business environments.

• Emotional Intelligence: Read situations expertly and respond with sensitivity.

• Proactive Mindset: Anticipate needs and solve problems before they escalate.

• Absolute Discretion: Handle confidential information with unwavering integrity.

• Adaptability: Thrive in dynamic environments with shifting priorities.

• Professional Demeanor: Grace, cultural sensitivity, and composure under pressure.

WORKING ENVIRONMENT

Schedule & Global Coordination

• Full-time role with availability required across multiple time zones.

• Weekend availability may be required during brand launches and strategic initiatives.

• Dynamic schedule aligned with CEO’s entrepreneurial activities and market expansion.

Location & Mobility

• Primary base: Dubai, UAE.

• Occasional international travel for trade shows, beauty expos, and vendor meetings.

COMPENSATION & BENEFITS

We offer a competitive compensation package reflecting the importance and demands of this role:

• Competitive Base Salary (commensurate with experience).

• Performance Incentives linked to business milestones.

• UAE Visa Sponsorship and full immigration support.

• Professional Development opportunities in executive support and beauty/e-commerce brand management.

• Exposure to international markets and luxury consumer brand expansion.

• Clear pathway to senior executive support or operational leadership roles.

REF:CH123289