Executive Assistant – Renewable Energy Firm

Languages: Italian Speaking

Location: Fully Remote or Hybrid (access to West End office)
Hours: US Hours, London-based (flexibility required)
Contract: 3-Month FTC (view to permanent)
Salary: £60,000 – £70,000 pro rata

The Role

We are seeking an exceptional Executive Assistant to provide 1:1 support to an ex-Ambassador and C-suite executive within a leading renewable energy firm. This is a fast-paced, dynamic position requiring a highly organised, proactive, and resilient EA who thrives in an ever-changing environment with minimal structure.

The successful candidate will act as a true right hand - managing a constantly shifting international schedule, coordinating across multiple time zones, and ensuring seamless day-to-day operations. In addition, you will provide ad hoc administrative support to the firm’s General Counsel, requiring strong multitasking, prioritisation, and communication skills.

This role will suit someone who enjoys working independently, operates with discretion and diplomacy, and can anticipate needs before they arise.

Key Responsibilities:

• Provide high-level 1:2 EA support to a C-suite executive with extensive US travel commitments and administration support to the London-based General Counsel.
• Manage an exceptionally busy and frequently changing diary, scheduling seamlessly across multiple time zones.
• Oversee inbox management, prioritising communications and ensuring effective time management.
• Coordinate complex travel itineraries, including flights, accommodation, visas, and logistics across the US.
• Liaise confidently with senior stakeholders, clients, and internal teams with professionalism and discretion.
• Process and manage expenses in a timely and accurate manner.
• Handle highly confidential information with the utmost integrity and sound judgement.
• Prepare documents, correspondence, and briefing materials ahead of meetings.
• Anticipate needs, resolve issues proactively, and maintain a calm, solution-oriented approach at all times.

The Ideal Candidate:

• Minimum 5+ years’ experience supporting C-suite executives, ideally within US banking, finance, or professional services.
• Fully proficient across all Microsoft Office platforms and highly tech-savvy, with the ability to pick up new systems quickly.
• Proven experience managing complex international diaries and high-volume travel logistics.
• Comfortable operating across multiple time zones and working flexibly outside traditional hours.
• Italian language skills are highly desirable but not essential.
• Exceptionally proactive, detail-oriented, and solutions-focused with a “no task too small” attitude.
• Strong written and verbal communication skills, with polished professionalism and discretion.
• Resilient, adaptable, and confident working independently in a remote environment.

If you meet the full requirements and are Immediately available please apply today. 

IFEA125835