We are seeking a highly organised, proactive Personal Assistant to support the CEO of a diamond trading company based in JLT.
Portuguese speaking candidates are strongly preferred.

Salary: AED 15,000 - AED 25,000 dependent on experience. 

This role requires someone who can manage a fast-moving schedule, coordinate across multiple time zones, and provide seamless administrative support to an executive who travels frequently. Occasional, infrequent travel may be required.

Key Responsibilities

• Manage the CEO’s complex calendar, including scheduling meetings, coordinating appointments, and ensuring smooth day-to-day time management.

• Arrange international and regional travel, including flights, hotels, visas, itineraries, and logistics for a CEO who is frequently travelling.

• Handle emails, phone calls, and correspondence with professionalism and discretion.

• Prepare, edit, and format documents, presentations, reports, and meeting materials.

• Maintain filing systems, manage data entry tasks, and keep internal records organised and up to date.

• Coordinate with internal teams and external stakeholders across multiple companies and jurisdictions.

• Assist with vendor management, office supplies, and operational support when required.

• Maintain complete confidentiality when handling sensitive commercial and personal information.

• Provide ad-hoc administrative support to ensure overall business efficiency.

• Serve as a reliable point of contact during the CEO’s travel periods, ensuring continuity and follow-through on key tasks.

Required Qualifications & Skills

• Portuguese speaking is a strong advantage.

• Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant (ideally 5+ years).

• Exceptional organisational and time-management abilities, with talent for handling multiple priorities.

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and productivity tools such as Google Workspace.

• Excellent written and verbal communication skills.

• High level of professionalism, judgement, and discretion.

• Ability to work independently, anticipate needs, and adapt quickly to changing priorities.

• Comfortable working in a fast-paced, international business environment.

• Warm, approachable, and dependable — able to build a trusted working relationship with a CEO who values loyalty and reliability.

REF: CH142475