Job Title: Team Executive Assistant

Location: Abu Dhabi

Position Type: Full-time – Hybrid (1 day at home)

Salary: 28,000 AED per month + bonus

Overview:
The Executive Assistant will provide high-level administrative support to senior leaders. This role requires exceptional organisational skills, proactive diary and travel management across multiple time zones, and the ability to work flexibly in a fast-paced, professional environment. The successful candidate will be a strong communicator, a reliable team player, and comfortable managing competing priorities while supporting senior stakeholders.

Key Responsibilities:

• Provide comprehensive administrative support to the team, including three Managing Directors and two Principals.
• Manage complex diaries, coordinating internal and external meetings across the UK, US, and Europe.
• Liaise closely with internal and external Executive Assistants to arrange meetings and calls across multiple time zones.
• Organise international travel arrangements, including flights, accommodation, ground transportation, and visa requirements.
• Track meetings and maintain accurate records within the Salesforce CRM system.
• Coordinate and manage audio and video conference calls using Zoom and Microsoft Teams.
• Support roadshow planning, including coordination of dynamic and frequently changing meeting schedules.
• Complete monthly expense reconciliation for senior professionals using Concur.
• Produce monthly time management reports using the Kronos system.

Requirements:

• Proven experience as an Executive Assistant or Team Assistant within a professional or corporate environment working in a fast-paced demanding environment.
• Advanced proficiency in Microsoft Office, with strong diary and travel management experience.
• A collaborative team player, comfortable working within a small team and managing competing priorities.
• Strong communication skills with the ability to prioritise tasks independently.
• Experience with Concur, Zoom, and the Book-It system is desirable.
• Demonstrated flexibility, including the ability to work outside of standard office hours when required.
• Fluency in English is essential.