Senior Team Assistant | Full-time, office-based | Perm 

My client is a industry leading financial services firm and they are looking for a  highly motivated, proactive,Senior Team Assistant to join their fast-paced, professional environment. This role provides comprehensive in-person, administrative, and organisational support to a busy team, helping to foster an efficient and collaborative working culture. The team is looking for someone that is able to work well within a team of other assistants in a non-hierarchical way. They are also always open to hearing about new ideas on how to work more efficiently and they embrace technology and AI in their day-to-day work. 

Attention to detail, strong organisational skills, and the ability to use initiative are essential. You will be a confident communicator, comfortable managing meetings across multiple time zones, and capable of thriving in a dynamic and demanding setting. 

Key duties:

• Provide high-quality administrative support to senior team members

• Manage complex diaries and schedules

• Liaise professionally with clients and key internal and external stakeholders

• Organise meetings, both virtual and in person, as well as events

• Coordinate travel arrangements, accommodation, and couriers

• Process and oversee team expenses

• Support day-to-day operational activities as required

• Establish, maintain, and improve office administration systems and processes

• Work collaboratively with other administrative staff

• Proactively identify opportunities to improve efficiency

• Manage and support projects as required

• Create, maintain, and regularly review filing and database systems

• Provide general administrative support, including ad hoc tasks and projects

Skills and Experience

• Proven experience as a Team Assistant in a fast-paced environment

• Experience within Private Equity or Investment Banking is highly desirable

• Strong proficiency in Microsoft Outlook and Teams, with solid Word and PowerPoint skills

• Excellent organisational and time-management abilities

• Strong written and spoken English, with a professional and positive communication style

• Ability to prioritise, multitask, and meet tight deadlines

• Proactive, detail-oriented, and highly reliable

• Professional, approachable, and flexible with a strong can-do attitude

• Comfortable working under pressure and, when required, outside standard business hours

REF: JGA/147370