Float Executive Assistant
Location – Canary Wharf

4 days in the office, 1 from home
Temporary Ongoing role

£24p/h

A leading investment bank requires an experienced Executive Assistant to provide a fast and efficient service as a Float, covering other Assistants absences.

This is a 12-month temporary role, with the view to being extended.

The successful candidate will work remotely for one day per week, with the other four days in the office.

Key Responsibilities

• Act as a key point of contact for internal stakeholders and external clients, building strong professional relationships across teams and regions

• Provide comprehensive administrative and secretarial support in a demanding, deadline-driven environment

• Full ownership of complex and constantly changing diaries

• Act as gatekeeper, proactively managing conflicts and prioritisation

• Arrange internal and external meetings, video conferences and calls, including logistics and dial-in details

• Coordinate end-to-end travel arrangements (flights, hotels, visas, ground transport, currency) using firm-wide systems

• Prepare itineraries and agendas in advance

• Process monthly expenses efficiently and in line with policy, including corporate card, invoices and out-of-pocket claims via Concur

• Maintain and update the internal CRM system

• Support event organisation (client closings, team and social events)

• Handle ad hoc administrative tasks and project support as required

• Provide phone and administrative cover for Bankers outside the designated team

• Collaborate with the buddy group to ensure consistent Assistant coverage during absences

• Maintain clear and up-to-date handover notes

Skills & Experience

• Previous experience in a similar role within financial services is essential (ideally investment banking)

• Calm under pressure with the ability to manage last-minute changes

• Highly organised with strong attention to detail and prioritisation skills

• Proactive, flexible, and a strong team player

• Excellent written and verbal communication skills

• Discreet, with the ability to handle confidential information

• Strong MS Outlook and Microsoft Office skills

• Experience with Concur, online travel booking tools, CRM systems and Zoom

• Prior experience within Investment Banking (Corporate Finance / M&A) preferred

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