Executive Assistant to the CEO

Location – Dubai

The Executive Assistant (EA) to the CEO provides high-level administrative, operational, and strategic support to ensure the CEO’s time, priorities, and communications are managed efficiently and with absolute confidentiality. This role serves as a trusted partner and key liaison between the CEO and internal and external stakeholders, enabling smooth day-to-day operations and supporting strategic initiatives across the organization.

Key Responsibilities

Executive Support & Calendar Management

• Manage the CEO’s complex calendar, scheduling meetings, appointments, and travel arrangements with precision and discretion.
• Prioritize and organize the CEO’s commitments to optimize time management and focus on strategic priorities.
• Anticipate scheduling conflicts and proactively resolve them.

Stakeholder Coordination & Communication

• Act as a primary point of contact between the CEO and internal teams, board members, clients, partners, and other external stakeholders.
• Handle sensitive and confidential information with the highest level of professionalism and integrity.
• Screen and manage incoming communications, ensuring timely and appropriate responses.

Meeting & Documentation Management

• Coordinate internal and external meetings, including logistics, preparation of agendas, and distribution of materials.
• Attend meetings to take accurate minutes, track decisions, and follow up on action items to ensure completion.
• Maintain organized records of meetings, documents, and correspondence.

Administrative & Operational Support

• Prepare, review, and edit correspondence, reports, presentations, and briefing materials for the CEO.
• Support the CEO in managing ad-hoc projects and cross-functional initiatives.
• Ensure smooth day-to-day operations by proactively identifying issues and recommending solutions.

Strategic & Project Support

• Assist with strategic initiatives by conducting research, compiling data, and coordinating with relevant stakeholders.
• Track progress on key projects and initiatives, providing regular updates to the CEO.
• Support special projects as assigned, often requiring coordination across multiple departments.

Preferred Experience & Skills

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
• Exceptional organizational and time-management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of discretion, professionalism, and confidentiality.
• Strong proficiency in Microsoft Office / Google Workspace and presentation tools.
• Proactive, resourceful, and solution-oriented mindset.