Location – Abu Dhabi

Salary - 16,000 - 19,000 AED per month

We are seeking a proactive Assistant with a strong focus on property management, facilities, and office operations. This role is for someone who is a fast thinker, likes being hands-on and can respond quickly to changing priorities.

Key Responsibilities

• Act as the central point of coordination for all assigned properties, ensuring consistent standards, clear communication, and smooth day-to-day operations across locations.

•Anticipate issues and risks and fix problems proactively.

• Coordinate with facilities service providers, including security, cleaning, maintenance, and other contractors, ensuring service levels, schedules, and standards are met.

• Support office relocations, reconfigurations, and space reallocations, including planning, coordination, and on-site oversight.

• Conduct regular site inspections and walk-throughs to assess condition, compliance and health and safety.

• Support office operations across different locations.

• Manage and track operational requests, ensuring timely responses, clear follow-up, and effective resolution.

• Maintain clear documentation related to the properties.

• Travel between locations as required to support operational needs, oversee activities on-site, and ensure consistent service delivery.

Preferred Experience & Skills

• Previous experience as an Executive Assistant or in an operations- or coordination-focused support role.
• Exposure to property management, facilities coordination, or office operations is highly desirable.
• Highly organised, proactive, and able to respond effectively in a fast-paced environment.
• Strong communication skills with the ability to engage confidently with a range of stakeholders.
• Holds a valid driving licence and is willing to travel between locations as required.
• 3–5 years’ experience in an administrative, office support, hospitality, or coordination role (including internships or part-time experience).
• Bachelor’s degree or diploma preferred; relevant experience and demonstrated capability will be considered in lieu of formal qualifications.
• Comfortable using standard office tools, including Microsoft Office (Outlook/Calendar, Word, Excel, PowerPoint, and email).
• Demonstrates strong attention to detail with consistent follow-through on tasks and deadlines.
• Professional, service-oriented approach with confidence interacting with senior stakeholders and visitors.
• Eager to learn, adaptable, and motivated to grow into broader Executive Office responsibilities over time.
• Fluency in English is required; Arabic language skills are an advantage.

ID: ZC154156