Family Office Associate

Location: Dubai

Salary: 30,000 AED - 35,000 AED

This role sits within a single private office supporting a professional couple based in Dubai. The Family Office Associate is a core, long-term hire, fundamental to the continuity, efficiency, and smooth running of key corporate and administrative functions across the office. Reporting directly to the CFO, the Associate operates with a high degree of autonomy and accountability, managing a broad and evolving remit that requires discretion, accuracy, and sound judgement. The position is suited to a disciplined self-starter who is comfortable working independently, taking ownership of delivery, and maintaining momentum across multiple workstreams.

This is a hands-on role requiring enthusiasm, energy, and professionalism, with an expectation of self-sufficiency and reliability. The Family Office Associate will be a trusted support to the private office, contributing to the long-term success of operations through consistent, high-quality delivery.

Role Characteristics

• Degree-qualified, with a minimum of five years’ experience in a comparable role within a private family office, and at least ten years’ overall experience in senior administrative, operational, or corporate support roles.
• Proven, hands-on capability to independently manage core corporate and private office functions, with particular strength in human resources.
• Demonstrate the capacity to manage demanding workloads with confidence, exercising sound judgement and effective self-prioritisation.
• Take pride in seeing tasks and projects through to completion, whether routine responsibilities or complex, research-driven initiatives, and deliver work in a timely and consistently high-quality manner.
• Proactive by nature, identifying opportunities to add value from the outset without the need for direction, and approaches their role with a clear plan for success.
• Bring enthusiasm and professionalism to all aspects of the role, from straightforward administrative tasks to complex operational matters, and pursue excellence in everything they undertake.
• Think in a structured and solutions-oriented manner, with a natural ability to anticipate challenges and present considered options before issues arise.
• Operate with a high degree of tact and discretion, remain composed under pressure, and demonstrate a deep understanding of confidentiality within a private office environment.
• Highly articulate and commercially aware, they communicate succinctly and with purpose, adapting their style to suit different stakeholders while conveying meaningful information clearly and efficiently
• Thrive on accountability, taking ownership with authority and confidence rather than seeking instruction.
• committed, stable, and well suited to a long-term role, with the intention and capacity to support the private office over an extended period. 

Role Includes:

• Comprehensive, independent support across key areas of IT, HR and Finance functions.
• Proactively contributing energy and ideas to improve the smooth running of the Family Office.
• Maintaining and developing key supplier relationships.
• Conducting research and analysis, presenting clear, structured, and fact-based written recommendations.
• Preparing weekly executive performance reporting to CFO across IT, HR and Finance.
• Evaluating and procuring new services and contracts, negotiating terms with third parties.
• Owning, improving and creating internal policies, procedures and guidance documents.
• Deliver daily operational and administrative support to the CFO.
• Daily management of task lists via MTD with accuracy and prioritisation.

Required:

• Recognised professional or university level qualification.
• Minimum 10 years professional experience across HR, IT and Finance operational support roles.
• Experience in both corporate and private family positions, most recently 5+ years private Family Office.
• Prior roles not less than 3 years with any one company.
• Proven proficiency in Microsoft Office (Excel, Word and MTD) as core operating systems in prior roles.
• Proven succinctness and accuracy with verbal and written communication, and English mother-tongue.
• Proven experience in research and analytical tasks, with ability to synthesise relevant information.
• Settled in Dubai for at least 5 years with UAE driving license and own car for work purposes.

ID: ZC155481