Executive Assistant to Founder

Location: On-site, New York City
Position: Full-time
Reports to: Chief Operating Officer
Schedule: Monday–Friday, 9:00am–5:00pm

Salary: $100,000 to $130,000

About the Role

We are seeking an experienced and highly organized Executive Assistant to provide direct support to the Founder of a growing strategic advisory firm. This role is ideal for a polished, proactive Executive Assistant who enjoys being a trusted partner to senior leadership while also contributing to the smooth running of the office and firm-wide operations.

The Executive Assistant will act as a key gatekeeper, ensuring the Founder’s time, priorities, and communications are managed effectively, while helping maintain strong internal coordination and a best-in-class client experience.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to the Founder, including complex calendar management, scheduling, and meeting coordination

• Manage domestic and international travel arrangements, itineraries, and expenses

• Act as a liaison between the Founder and internal teams, clients, and external partners

• Prepare correspondence, presentations, meeting materials, and follow-ups

• Handle confidential information with the highest level of discretion

Office & Operational Support

• Support day-to-day office operations to ensure a smooth and professional working environment

• Assist in streamlining administrative processes and maintaining internal systems

• Coordinate workflows and help track priorities across leadership and advisory teams

• Support basic reporting and operational tracking as needed

Client & Guest Experience

• Serve as a first point of contact for visiting clients and guests

• Ensure meetings, materials, and logistics are executed seamlessly

• Support client engagements from an administrative and coordination perspective

• Help uphold a high-touch, detail-oriented client experience

Nonprofit Administrative Support

• Provide administrative and coordination support for the organization’s nonprofit initiatives

• Assist with scheduling, documentation, and program-related logistics

• Support budgeting, expense tracking, and general administration for nonprofit activities

Technology & Administrative Tools

• Manage calendars, documentation, and workflows using Microsoft Office and Google Workspace

• Maintain CRM, scheduling, and document management systems

• Support the adoption of new tools and processes as the firm grows

Qualifications

Required:

• Proven experience as an Executive Assistant supporting a Founder, CEO, or senior executive

• Exceptional organizational and time-management skills with strong attention to detail

• Strong written and verbal communication skills

• Ability to anticipate needs and manage competing priorities

• High level of professionalism, discretion, and sound judgment

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace

Key Competencies

• Calm, proactive, and solutions-oriented

• Highly organized with the ability to manage complexity

• Strong interpersonal skills and client-facing presence

• Adaptable and comfortable in a fast-paced, evolving environment

• Trusted partner mindset rather than task-only support

Why Join

• Work directly with the Founder in a true right-hand EA role

• High-trust, high-visibility position with meaningful responsibility

• Opportunity to grow with a scaling advisory firm

• Collaborative, professional, and mission-driven environment