Executive Assistant to CEO and Co-CEO

Location – Dubai

Salary: 25,000 AED

4 days in office, Friday WFH

Remote Working – July to Mid-August (6 weeks)

Seeking a highly strategic, proactive, and discreet Executive Assistant to provide comprehensive support to the CEO and Co-CEO. This is not a traditional administrative role; it requires strong business acumen, stakeholder management capabilities, and operational oversight within a fast-paced, high-growth environment.

The ideal candidate is resourceful, detail-oriented, and exceptionally trustworthy, with the ability to anticipate executive needs while ensuring seamless coordination across the organization.

Key Responsibilities

Strategic Executive Support

• Manage complex and dynamic calendars, prioritizing high-impact engagements and critical business matters.
• Act as a strategic gatekeeper, ensuring optimal time management while maintaining strong relationships with co-founders and senior stakeholders.
• Track and monitor company-wide priorities, ensuring timely follow-ups across leadership teams.
• Provide support on strategic initiatives and special projects driven by the CEO and Co-CEO.

Communication & Stakeholder Management

• Serve as a primary liaison between the executive office and internal teams, investors, partners, and board members.
• Draft and review high-level communications, presentations, and executive correspondence.
• Maintain absolute confidentiality regarding sensitive business and organizational matters.
• Represent the executive office with professionalism, diplomacy, and sound judgment.

Operational Coordination

• Drive cross-functional alignment and ensure execution of key initiatives.
• Track action items from leadership meetings and promote accountability.
• Coordinate executive meetings, offsites, and board sessions.
• Assist in maintaining performance dashboards and leadership reporting structures.

Travel & Event Management

• Oversee complex domestic and international travel arrangements.
• Coordinate executive participation in conferences, speaking engagements, and industry events.
• Prepare comprehensive travel briefs, background materials, and meeting dossiers.

Administrative & Process Excellence

• Manage executive expenses, documentation, and reporting requirements.
• Maintain structured filing systems and organized documentation.
• Continuously improve internal processes to enhance executive productivity and efficiency

Preferred Experience & Skills

• Bachelor’s degree in business, Management, or a related discipline (preferred).

• Minimum 10+ years of experience supporting C-level executives, founders, or senior leadership.
• Prior experience in startup or high-growth environments is highly desirable.
• Exposure to investor relations and board-level coordination is an advantage.
• Exceptional organizational and prioritization abilities.
• Strong business judgment and analytical problem-solving skills.
• Excellent written and verbal communication skills.
• Advanced proficiency in MS Office, Google Workspace, and project management platforms.
• Ability to operate independently with minimal supervision.
• High emotional intelligence and strong stakeholder management capabilities.
• Comfortable navigating ambiguity and rapidly shifting priorities.