Location – Dubai

Salary: 30,000 – 35,000 AED per month

Job Summary:

The Executive Assistant / Marketing Assistant delivers comprehensive administrative support to senior executives while also supporting regional marketing activities.

This position requires a high level of professionalism, strong judgment, and the ability to thrive in a fast-paced, demanding environment. The successful candidate will provide outstanding support to both internal and external stakeholders while effectively managing competing priorities across executive coordination and marketing-related initiatives.

Key Responsibilities:

Calendaring, Roadshows, Conferences, and International Scheduling

• Manage complex executive calendars, coordinating meetings, calls, travel, and cross-functional priorities throughout the year.
• Support roadshow scheduling (2–3 per month during peak periods), including LP outreach, confirmations, conflict resolution, and coordination with colleagues responsible for travel arrangements.
• Send meeting invitations and maintain accurate, real-time updates across executive and team calendars.
• Track executive travel schedules and coordinate meeting rooms, building access, catering, and logistical arrangements for international engagements.
• Coordinate meetings across internal teams, acting as a central point of contact for scheduling and communication.
• Manage complex, multi-party scheduling that requires extensive coordination, time zone alignment, and stakeholder relationship management.
• Build and maintain a pipeline of qualified candidates for future hiring needs.
• Ensure all meeting details, materials, and briefing documents are prepared and circulated in advance.

Marketing Responsibilities

Content & Compliance

• Adapt global/pan-EMEA marketing materials for local markets
• Coordinate Compliance approvals, including local disclaimers and regulatory requirements

Event & Brand Support

• Provide branding and logistical support for events
• Manage contracts, merchandise, and event materials
• Liaise with local suppliers, venues, and clients

Project & Vendor Management

• Coordinate onboarding of local suppliers with Legal and Finance
• Liaise with local publishers, Compliance, and product teams
• Provide project management and logistical support for local marketing initiatives

Preferred Experience & Skills

• Excellent written and verbal communication skills
• Exceptional attention to detail and strong organizational skills
• Ability to manage multiple projects and competing priorities
• Strong interpersonal skills and collaborative mindset
• Professional judgment and sound decision-making capability
• Self-motivated, accountable, and deadline-driven
• Thrives in a fast-paced, high-performance environment
• Knowledge of local suppliers and partners (preferred)
• Prior marketing or sales support experience (preferred but not required)

ID: ZC164316