Executive Assistant & Project Coordinator (Temporary, 80–100%)

Purpose
Provide high-level executive and project support to the General Manager Switzerland/Austria, coordinating communication, managing schedules, preparing confidential documents, and supporting internal and external stakeholders.

Key Responsibilities

• Manage complex calendars, meetings, travel, and confidential information for the General Manager

• Prepare agendas, presentations, reports, and meeting materials; take minutes and track actions

• Act as key liaison between the General Manager, leadership teams, head office, and external partners

• Coordinate projects, maintain documentation, track timelines, and support change initiatives

• Manage information flow, maintain documentation systems, and support research and data organisation

Safeguarding

• Follow safeguarding policies and code of conduct

• Report safeguarding concerns appropriately and participate in required training

Key Relationships

• Reports to: General Manager

• Internal: School leadership teams, regional management, head office functions (HR, Finance, IT, Legal)

• External: Suppliers, recruitment agencies, authorities, professional advisors, community partners

Requirements

• 3–5 years supporting senior executives or C-suite

• Strong diary, meeting, and stakeholder coordination in complex environments

• Fluent German and strong English communication skills

• Advanced Microsoft 365 skills

• Highly organised, detail-oriented, discreet, and able to manage multiple priorities

Desirable

• Project coordination or change management experience

• Education or international school sector exposure

• Experience with knowledge management or data organisation system.

SR Ref 167991