Executive Personal Assistant

4 days in Flatiron office, 1 day from home

NYC, Permanent

Salary: $150,000 – $180,000 + discretionary bonus + benefits

I am working with an innovative tech Founder, seeking a highly capable, polished, and proactive Executive Personal Assistant. This is a great opportunity for an experienced professional who excels at balancing high-level executive support with personal and lifestyle management.

The successful candidate will play a critical role in ensuring the executive’s professional priorities run smoothly while also enhancing their personal and family life through exceptional organization, discretion, and service.

Key Responsibilities

• Provide seamless day-to-day support to a senior executive across personal matters
• Deliver a high-touch concierge-style service with flexibility for out-of-hours support, including weekends and holidays when required
• Manage complex travel arrangements including flights, accommodation, ground transportation, and detailed itineraries
• Coordinate restaurant bookings, events, hospitality experiences, and lifestyle recommendations
• Handle confidential and sensitive matters with absolute discretion
• Prepare and reconcile expense reports regularly
• Support special projects and ad hoc requests as needed
• Liaise with internal stakeholders, senior leadership, and household/personal staff where appropriate
• Represent the executive and wider business with professionalism, sound judgment, and strong follow-through

Candidate Profile

• 5+ years’ experience as a Personal Assistant, supporting senior executives, high-net-worth individuals, or private families
• Proven experience delivering concierge or lifestyle management support
• Flexible to travel locally when required
• Exceptional written and verbal communication skills
• Strong organizational skills with outstanding attention to detail
• Able to multitask, prioritize effectively, and remain calm under pressure
• Highly adaptable in a fast-paced, ever-changing environment
• Professional, discreet, and trustworthy when handling confidential matters
• Strong knowledge of premium hospitality, restaurants, events, and lifestyle services

Benefits

• Competitive salary with discretionary annual bonus
• Generous paid time off, holidays, and sick leave
• Comprehensive medical, dental, and vision coverage
• Retirement savings plan with employer contribution matching
• Life insurance and parental leave
• Commuter benefits and corporate discounts
• Learning and development opportunities
• Social events, team activities, and wellness initiatives
• Casual and collaborative working environment