Executive Assistant to Founder

Location: Hybrid – must be based within close proximity to Sunnyvale, San Francisco and available for frequent travel

Salary: $170,000 - $200,000, plus performance based bonus

• Comprehensive medical, dental, and vision coverage

About the Role

We are partnered with a fast-growing, creator-led business founded by a major YouTube personality, focused on making science and engineering fun, hands-on, and accessible. The company blends viral video content with interactive STEM products to inspire millions of viewers—especially younger audiences—to learn through building and experimentation.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Founder in a high-trust, high-exposure capacity. This is a true right-hand role combining traditional executive support with in-person assistance during travel, shoots, and events.

This is not a typical EA role - you’ll be embedded in the Founder’s day-to-day, ensuring everything runs seamlessly in a fast-paced, ever-evolving environment.

Role Overview

• High-trust, high-exposure role supporting the Founder directly

• Significant travel required; you will accompany the Founder regularly

• Blend of Executive Assistant responsibilities and in-person support while traveling

• Office presence required 3 days per week when not traveling

• Fast-paced, fluid schedule with frequent short trips (1 week/month total)

• Upcoming extended travel: Los Angeles (mid-June to end of July)

Core Responsibilities

Calendar & Travel Management

• Own a complex, ever-changing calendar

• Coordinate end-to-end travel (primarily SF ↔ LA)

• Anticipate needs and ensure seamless execution across all commitments

In-Person EA / PA Support

• Travel alongside the Founder, providing real-time support

• Ensure efficiency, punctuality, and smooth day-to-day execution

• Manage daily logistics including meals, routines, and preferences

Business & Professional Support

• Coordinate meetings, speaking engagements, and appearances

• Act as a key liaison with partners, vendors, and stakeholders

• Provide flexible support across business operations as needed

Meeting & Strategic Support

• Attend meetings as a proxy and note-taker

• Capture key decisions, action items, and next steps

• Drive follow-ups and ensure alignment across teams

Team Coordination

• Partner closely with the existing EA and Personal Assistant

• Collaborate with the Chief Content Officer’s EA (parallel hire)

• Contribute to a highly effective, collaborative support function

Candidate Profile

• Strong alignment with the Founder’s energy, pace, and working style

• Highly organized, detail-oriented, and naturally proactive

• Demonstrates sound judgment and operates autonomously

• Comfortable working in close proximity to a principal and traveling frequently

• Resilient, adaptable, and thrives in fast-moving environments

• Discreet, polished, and professional across all settings

• Strong interpersonal skills with the ability to manage diverse stakeholders

What to Expect

• High-energy, fast-paced environment with constant change

• Significant travel and on-the-ground execution

• Close partnership with a founder - high visibility and impact

• Unique exposure to both business operations and content production