*** Must be based in the UAE

*** Advanced MS Excel Skills

Our client, an international trading business operating across the UAE, USA, Europe, and China, is looking for an Operations & Finance Coordinator to take full ownership of day-to-day operations, financial tracking, and documentation.

This is a hands-on role focused on execution, accuracy, and accountability — not a basic admin position. This role is ideal for someone who can manage operations end-to-end, keep financials accurate, and ensure everything runs smoothly without constant supervision.

Key Responsibilities

Operations & Orders

• Manage orders after sales confirmation

• Issue Proforma Invoices (PI)

• Track incoming payments and update records

• Coordinate supplier payments

Finance (AP/AR)

• Maintain Accounts Payable, Accounts Receivable, and Statements of Account

• Record and reconcile transactions (Excel-based)

• Cross-check invoices and payments

• Prepare data for external bookkeepers

Documentation

• Prepare packing lists and tax invoices

• Ensure all documents match quantities, pricing, and shipment details

• Confirm all documents are complete and client-approved before shipping

Logistics

• Coordinate shipments between suppliers, warehouse, and clients

• Manage ETD/ETA updates

• Maintain organized shipping documents (CMR, BL, etc.)

• Manage courier/logistics accounts (DHL, Aramex, UPS)

Warehouse & Local Coordination

• Support local deliveries and Free Zone imports

• Align warehouse, logistics, and documentation

Systems & Reporting

• Maintain clean Excel trackers and file structures

• Organize documents (Dropbox or similar)

• Provide weekly updates on orders, payments, and issues

• Flag delays or risks early

Admin & PRO Coordination

• Coordinate visas, medicals, Emirates ID, and labor processes

• Manage contracts and official documents

• Prepare WPS salary files

Requirements

• 3–6 years’ experience in trading, logistics, or import/export

• Strong hands-on experience with invoices, shipping documents, and AP/AR

• Advanced Excel skills (essential)

• Fluent English

Profile

• Highly organized and detail-oriented

• Proactive and able to work independently

• Comfortable in a fast-paced environment

• Strong sense of ownership and accountability

REF: FL V-179294