Operations Assistant

Mayfair

£28-£30p/h

Ongoing temp

A fast-paced investment firm is seeking an organised and proactive Operations Assistant to support its HR and Office Management functions. This is a varied role suited to someone who thrives in a fast-paced and professional environment, enjoys supporting people and processes and can manage multiple priorities with accuracy and discretion. Exceptional attention to detail and the ability to use your own initiative is essential.

What You’ll Do:

• Manage calendars and coordinate meetings, interviews and appointments across multiple time zones, both in person and virtually for two senior team members
• Book meeting rooms and assist with scheduling logistics
• Process expenses in line with company policy
• Support annual leave reporting and HR administration processes
• Coordinate interview scheduling with recruitment agencies and candidates
• Update employee onboarding and offboarding trackers and documentation
• Maintain and organise electronic HR files
• Assist with onboarding logistics including inductions, desk setup coordination and IT equipment checks
• Respond to basic HR and office-related queries, escalating where appropriate
• Create and maintain organisation charts and internal contact lists
• Provide occasional reception cover during periods of absence or annual leave
• Support with general office administration including scanning, printing, photocopying and document preparation
• Assist with the coordination of internal events and team activities
• Carry out additional administrative tasks as required by the HR and Office Management team

What You’ll Need:

• 4+ years’ experience in an administrative or operations focused role
• Experience working within professional services, financial services or corporate environment is preferred
• First class attention to detail
• Strong organisational skills with the ability to manage competing priorities and deadlines
• Strong communication skills, both written and verbal
• A proactive and adaptable approach with the confidence to use initiative
• Ability to remain calm and professional in a busy environment
• Strong interpersonal skills and the ability to build trusted working relationships
• High levels of discretion and the ability to handle confidential information appropriately

REF: AJL182142