LEGAL SECRETARY

Location: DIFC, Dubai

Salary: Up to AED 27,000 per month

Full-Time | Permanent

International law firm experience is essential.

The Role:

We are currently seeking an experienced Legal Secretary to join a leading international law firm based in DIFC, Dubai.

Supporting senior Partners and legal teams, this role requires a highly organised, professional, and detail oriented individual who is confident operating within a fast-paced international legal environment.

The successful candidate will provide high-level secretarial and administrative support while ensuring the smooth coordination of legal documentation, billing processes, client communication, and day-to-day operations.

Key Responsibilities:

Executive & Legal Support

• Provide full secretarial support to Partners and fee earners
• Manage complex diaries, scheduling, and meeting coordination across multiple time zones
• Coordinate international travel arrangements and itineraries
• Prepare, format, amend, and proofread legal documents and correspondence
• Handle confidential information with professionalism and discretion
• Support with document management, filing, and administrative processes

Billing & Financial Administration

• Manage legal billing processes accurately and efficiently
• Prepare invoices, billing summaries, and expense documentation
• Liaise with finance teams regarding client billing and payment processes
• Monitor timesheets and support monthly billing cycles
• Ensure billing records and client information remain up to date

Client & Stakeholder Coordination

• Act as a professional point of contact for clients and external stakeholders
• Coordinate meetings, conference calls, and legal documentation requirements
• Maintain strong communication across legal teams and internal departments
• Ensure deadlines and client expectations are consistently met

Skills & Experience Required

• Previous experience working as a Legal Secretary within an international law firm is essential
• Strong experience supporting senior legal professionals and Partners
• Proven billing and legal finance administration experience is required
• Excellent organisational and time management skills
• Strong attention to detail and ability to manage multiple priorities
• Advanced written and verbal communication skills
• High level of professionalism and discretion
• Confident working within fast-paced, deadline-driven environments
• Proficient in Microsoft Office and legal document management systems

Personal Attributes

• Professional and polished approach
• Calm under pressure and highly dependable
• Proactive with strong problem-solving abilities
• Adaptable and capable of managing changing priorities
• Strong interpersonal and stakeholder management skills
• Team-oriented with a collaborative attitude

What’s on Offer

• Opportunity to join a highly respected international law firm
• Exposure to a professional and fast-paced legal environment
• Competitive salary package up to AED 27,000 per month

REF:CH182176