Office Manager / Bookkeeping Assistant – Psychotherapy Practice

Midtown East, Manhattan

Temp to Hire

On-site

$125k p.a.

Tiger Recruitment is partnering with a busy psychotherapy practice based in Midtown East to hire an Office Manager with excellent QuickBooks skills, and experience in bookkeeping and accounts receivable.

The ideal candidate is a confident user of AI software such as Claude, Perplexity, and QuickBooks’ AI functionality. You must be a self-starter who is comfortable working in fast-paced, high-pressure environments - ie. a startup or private healthcare background would be advantageous.

You will work alongside an Executive Assistant.

WHAT YOU’LL DO

• Oversee day-to-day office and practice operations
• Coordinate scheduling, appointments, and calendar management for the practice
• Prioritize and track urgent operational tasks to support the day-to-day running of the office
• Utilize Claude, Perplexity, and other AI platforms to optimize workflow and task management
• Handle billing, invoicing, accounts receivable, and basic bookkeeping tasks using QuickBooks
• Assist with tax-related administrative and financial matters
• Monitor expenses and support profitability and budget tracking
• Liaise with vendors, service providers, and external partners as needed
• Support operational and administrative special projects across the practice

WHO YOU ARE

• Experienced Operations professional or Practice Manager available at short notice
• Financial Literacy: Highly organized and detail-oriented, with excellent financial and accounting experience
• Soft Skills: Discrete, experienced in working with HNW clients in a concierge style
• Technical Skills: Tech-savvy, with hands-on experience using AI tools and automation platforms
• Work Style: Proactive, resourceful, and able to manage multiple priorities independently

REF: HK186049