Team EA – HR

ASAP start

Temp to Perm

£22 – 24p/h

We are seeking an exceptional Team PA to join an incredibly busy and fast paced HR function within a global advisory company. This is a dynamic and highly visible role supporting the team, with a particular focus on recruitment coordination, interview scheduling, and complex diary management.

Operating in a fast-paced, high-performance environment, you will be responsible for coordinating recruitment activity across multiple business areas, managing competing priorities and ensuring a seamless experience for candidates, hiring managers, and senior stakeholders.

This role requires a highly organised individual with outstanding attention to detail, excellent communication skills, and the ability to remain calm and professional under pressure.

What you’ll do:

• Manage high-volume interview scheduling across multiple business divisions and seniority levels.
• Coordinate candidate interviews across multiple time zones, ensuring a smooth and efficient process.
• Liaise closely with recruiters, hiring managers, candidates and executive assistants to arrange interviews and assessment activities.
• Monitor recruitment pipelines and proactively manage scheduling changes and conflicts.
• Ensure all interview logistics, documentation, and communications are delivered accurately and on time.
• Support onboarding activities for new hires.

• Provide complex diary management for senior HR leaders and team members.
• Coordinate internal and external meetings involving senior stakeholders across the business.
• Arrange conference calls, video meetings, and team events.
• Anticipate scheduling conflicts and proactively identify solutions.
• Prepare presentations, reports, meeting agendas, and supporting documentation.

• Organise team meetings, training sessions and HR events.
• Maintain accurate records and ensure compliance with internal procedures.
• Handle sensitive and confidential information with the utmost discretion.
• Provide ad hoc support on HR initiatives and projects as required.

What you’ll need:

• Previous experience as a Team Assistant, PA or Executive Assistant role within a fast-paced corporate environment.
• Strong attention to detail is essential.
• Excellent organisational skills with the ability to manage multiple priorities simultaneously.
• Strong stakeholder management and communication skills.
• High levels of professionalism, discretion, and attention to detail.

REF: AJL186876