Legal Secretary

Location: Abu Dhabi Global Market (ADGM), Abu Dhabi, UAE
Salary: Up to AED 30,000 per month

Important: Please read carefully before applying.

Only candidates with previous Legal Secretary experience gained within an international law firm will be considered. Applications from candidates without international law firm legal secretarial experience will not be reviewed. This requirement is essential for the role.

About the Role:

We are seeking an experienced Legal Secretary to join a highly regarded international law firm based within ADGM, Abu Dhabi.

This is an excellent opportunity for a proactive legal support professional to join a busy and collaborative team, providing comprehensive support to Partners, Associates, and fee earners whilst assisting with the day-to-day running of the office.

The successful candidate will be highly organised, detail-oriented, and experienced within a fast-paced international law firm environment.

Key Responsibilities

• Provide comprehensive legal secretarial support to Partners, Associates, and fee earners
• Manage complex diaries, schedules, and meeting coordination
• Arrange domestic and international travel, accommodation, visas, and itineraries
• Prepare, format, amend, and proofread legal documents, correspondence, presentations, and reports
• Assist with billing, time entry, expense management, and invoice processing
• Open new client matters and support conflict check procedures
• Manage client onboarding documentation and KYC requirements
• Liaise with clients, courts, government authorities, and external stakeholders where required
• Organise meetings, conference calls, and video conferences
• Maintain accurate filing systems and document management records
• Assist with document production, legal bundles, and transaction or case-related documentation
• Monitor deadlines and support fee earners with matter management and administrative requirements
• Support the day-to-day running of the office, ensuring administrative processes operate efficiently
• Coordinate office supplies, meeting room bookings, hospitality, and general office administration
• Assist with internal events, client events, and business development activities where required
• Maintain the highest levels of confidentiality, professionalism, and client service

Requirements

• Previous Legal Secretary experience within an international law firm is essential
• Minimum 5 years' legal secretarial experience
• Experience supporting Partners, Associates, and fee earners within a busy legal environment
• Strong legal document production and formatting skills
• Experience with billing, time recording, expenses, and matter management
• Excellent diary management and travel coordination experience
• Strong understanding of professional services environments
• Exceptional organisational and multitasking skills
• Excellent written and verbal communication skills
• Strong attention to detail and ability to work under pressure
• Advanced Microsoft Office skills including Word, Outlook, PowerPoint, and Excel
• Professional, polished, and client-focused approach

This is an excellent opportunity to join a prestigious international law firm within ADGM, offering a professional and collaborative environment, exposure to high-quality legal work, and the opportunity to support senior legal professionals within a market-leading team.

REF:188896