EA to Managing Directors, Investment Management – Hybrid working offered!

Offices based in Victoria

£30-34 per hour (approx. £60k per annum)

12-month maternity cover initially

9am – 5pm

Our client, a leading global investment management firm, is seeking a highly experienced Executive Assistant to provide dedicated support to 3 Managing Directors and 2 Executive Directors.

This is an excellent opportunity to join a fast-paced, professional environment where you will act as a trusted partner to senior stakeholders, ensuring seamless coordination of business activities and executive priorities.

The role is based a short walk from Victoria station, and requires a minimum of four days per week in the office.

WHAT YOU’LL DO:

• Provide seamless support to 3 Managing Directors and 2 Executive Directors.
• Manage complex and ever-changing calendars across multiple international time zones.
• Act as a strategic partner to senior leaders, prioritising requests, coordinating schedules, and resolving conflicts effectively.
• Coordinate domestic and international travel arrangements, including flights, accommodation, ground transportation and visa requirements where applicable.
• Prepare and process expense reports accurately and in line with company policies.
• Organise and coordinate virtual and in-person meetings, including venue bookings, technology requirements and catering.
• Support client interactions, leadership meetings and key business initiatives.
• Serve as a professional liaison for internal and external stakeholders, maintaining strong relationships across the organisation.
• Handle highly confidential information with discretion, professionalism and sound judgement.

WHO YOU ARE:

• Minimum of 10 years' experience supporting senior executives within financial services, banking, or investment management environments is highly desirable.
• Demonstrated expertise in managing complex calendars and coordinating international travel across multiple time zones.
• Exceptional organisational skills with strong attention to detail and the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• High levels of emotional intelligence, professionalism and stakeholder management capability.
• Proactive, solutions-focused approach with strong decision-making skills.
• Confidence in managing upwards and setting clear expectations with senior stakeholders.
• Advanced proficiency in Microsoft Outlook and experience using expense and travel management systems such as Concur.
• Ability to work onsite in Victoria at least four days per week, with occasional flexibility outside standard business hours when required.

Ref: CLS188995