Location: Abu Dhabi

Position Type: Full-time

Overview:
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and executive support to a senior legal team. This role will be responsible for managing complex schedules, coordinating legal documentation, supporting governance activities, and ensuring the smooth day-to-day operation of the legal function. The successful candidate will be discreet, detail-oriented, and confident working in a fast-paced, confidential environment.

Key Responsibilities:

• Provide comprehensive executive support to senior legal leaders, including complex diary, inbox, and meeting management.
• Coordinate internal and external meetings, preparing agendas, documentation, and action trackers where required.
• Draft, format, proofread, and manage legal correspondence, reports, presentations, and other documentation.
• Maintain and organise legal files, contracts, and confidential records, ensuring accurate version control and document management.
• Coordinate contract execution, approvals, and document circulation using appropriate document management systems.
• Support board and committee meetings by preparing packs, scheduling meetings, and recording actions where required.
• Liaise with internal stakeholders and external legal counsel to coordinate requests and ensure timely follow-up.
• Arrange domestic and international travel, accommodation, visas, and itineraries for the legal leadership team.
• Process expenses, purchase requests, invoices, and budget-related administration.
• Monitor deadlines, legal deliverables, and key milestones, ensuring actions are completed on time.
• Support the development and maintenance of legal policies, templates, and administrative processes.
• Assist with ad hoc projects and provide wider administrative support to the legal function as required.

Requirements:

• Previous experience as an Executive Assistant, Legal Executive Assistant, or Senior Administrative Assistant supporting a legal team or in-house legal function.
• Experience coordinating legal documentation, contracts, board papers, or governance-related activities is preferred.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using document management systems, e-signature platforms, or legal management software is advantageous.
• Excellent organisational, diary management, and stakeholder coordination skills.
• Strong document formatting, proofreading, and administrative abilities.
• Bachelor's degree or relevant administrative qualification is advantageous.