• Own and protect a complex diary across UK and US, making clear decisions on priorities, sequencing, and attendance
• Act as a trusted first point of contact for the Group MD, gatekeeping access to his time and fielding requests so his focus stays on the highest-impact work
• Inbox management, ensuring requests are triaged, progressed, delegated, or escalated appropriately
• Build meeting discipline by establishing purpose, agendas, and context where needed, ensuring the right people are involved and reducing unnecessary time spent in meetings
• Prepare the Group MD properly for key meetings, including concise briefs, stakeholder context, objectives, materials, and practical details
• Plan travel and logistics end-to-end, ensuring schedules are realistic and that transitions between meetings work in practice
• Use sound judgement to spot risks, clashes, and missing information early, then resolve them or escalate with a clear recommendation
• Support meeting booking, client and stakeholder coordination, and selected business administration to increase capacity
• Introduce practical systems, routines, and tools that make priorities, decisions, and actions visible without creating unnecessary process
• Track actions and follow-ups, coordinating and delegating with relevant colleagues on behalf of the MD until work is complete
• Where needed, support wider leadership team with operational priorities selectively, without losing focus on the core executive support remit.
• Adapt calmly as the business changes, including occasional out-of-hours coordination where genuinely needed. 
• Handle sensitive information with discretion and represent the MD and business professionally with senior internal and external stakeholders
• Evolve into running the day-to-day with increasing ownership rather than waiting for instruction
• Where necessary, take on personal organisation and arrangements alongside the professional support, so that work and life fit together rather than compete for the same time
• Depending on capability, support the wider leadership team with operational priorities selectively, without losing focus on the core executive support remit 

What you'll need:

• 8+ years’ Executive Assistant experience, including direct support to a CEO, MD, founder, or C-suite executive in a fast-moving environment
• Relevant industry experience within Financial Services, Professional Services or Tech
• Experience working across demanding schedules, international travel, senior stakeholders, and shifting priorities
• Experience blending both professional and personal support 
• Confidence in gatekeeping, challenging, and decision-making with judgement while keeping relationships positive and collaborative
• A proactive, practical style: you connect the dots, delegate work to the right people, and make sure it gets done
• Strong written and verbal communication, attention to detail, discretion, and the ability to turn incomplete information into a sensible plan
• Technological confidence and an interest in using systems and AI appropriately to improve visibility, preparation, and follow-through
• Comfort with ambiguity and a high-growth environment where the work varies from day to day