We are seeking a polished, discreet and exceptionally well-organised Executive Personal Assistant to work alongside a CEO within a family office and investment environment. The position is central to the CEO’s working day, with regular contact with senior leadership, portfolio businesses, investors and other key stakeholders.

Based in Dubai on a full-time basis, you will provide wide-ranging support to an executive who oversees several international businesses, keeping both their working and personal commitments running smoothly. You will need strong organisational instincts, a warm and personable manner, and the composure to stay calm and flexible when priorities change quickly.

Key Responsibilities:

Meetings & Stakeholder Relations

• Attend meetings with the CEO, making sure all papers and materials are ready beforehand.
• Build positive relationships with clients and business partners through a friendly, approachable manner.
• Serve as the point of contact between the CEO and their network, keeping communication clear and relationships well looked after.
• Capture detailed meeting notes and circulate brief summaries with clear next steps.

Diary, Personal & Professional Support

• Provide full PA support, including careful diary management, coordination of personal tasks and day-to-day executive assistance.
• Arrange and manage personal and business appointments so the CEO’s time is used well.
• Organise travel, including flights, accommodation and detailed itineraries.
• Look after personal finances, covering bill payments, banking and budgeting.
• Oversee the running of the household, including staff rotas, maintenance and inventory.

Planning & Organisation

• Manage the CEO’s time effectively, keeping priorities on track and deadlines met.
• Anticipate needs and spot potential problems early, stepping in independently to resolve them and staying a couple of steps ahead so the CEO is always prepared.
• Keep the CEO’s schedule accurate and up to date at all times.
• Draft and manage correspondence, emails and documents accurately and in confidence.
• Plan and run business engagements, meetings and events from start to finish.

Lifestyle & Personal Services

• Arrange high-end lifestyle services such as bookings at exclusive restaurants, private events and personal shopping.
• Plan and deliver special occasions, parties and celebrations.
• Coordinate philanthropic activity and charitable giving.
• Keep up to date with luxury trends, premium products and exclusive services.

Administration

• Keep an up-to-date contact database.
• Answer incoming calls and route them appropriately.
• Produce reports, presentations and summaries when needed.
• Keep personal and professional records well organised and easy to find.

Requirements:

• At least 3 years’ experience supporting C-level executives.
• A proven record of staying composed and effective under pressure.
• Able to absorb and condense information quickly, with shorthand or real-time transcription skills.
• Excellent attention to detail, organisation, time management and problem-solving, with a proactive approach.
• Resilient and adaptable, comfortable juggling several tasks and changing priorities in a fast-paced, evolving setting.
• Strong communication and interpersonal skills, with a natural ability to build good relationships.
• Proficient in the Microsoft Office Suite and other relevant software.
• Complete discretion and confidentiality.
• Familiarity with luxury brands, services and high-end lifestyle trends.
• High standards of professionalism and integrity.
• A polished, presentable manner.

ID: ZC222794