Our client, a prestigious international business, is seeking an experienced assistant to support their Chairman on a temporary basis, working closely alongside the Chairman’s existing PA.

Location: Mayfair, London
Contract: Temporary, 3 to 6 months
Start date: Immediate - November 
Salary: £80,000 to £90,000 per annum (pro rata)
Hours: 09:30 to 18:00, Monday to Friday, fully office-based

You will also need to be available to work over the Christmas period in their offices

What you’ll do

• Keep the Chairman’s office and meeting rooms immaculate and guest-ready, preparing rooms and refreshments and welcoming VIP guests
• Manage office supplies, fresh flowers and relationships with suppliers, facilities, cleaners and couriers
• Book flights, hotels, taxis and car services, including online check-in and seat and lounge preferences
• Prepare clear, accurate itineraries and handle last-minute changes calmly
• Make restaurant reservations in line with the Chairman’s preferences
• Sort and prioritise incoming post, flagging anything urgent or confidential
• Maintain accurate electronic filing
• Coordinate the Chairman’s Christmas card programme, from lists and addresses through to signing and dispatch
• Provide daily updates and handovers to the PA, covering diary and travel when needed

Who you are

• An experienced EA, with experience within a Chairman’s or CEO’s office
• Highly organised with exceptional attention to detail
• Experienced in booking business travel and preparing itineraries
• Absolutely discreet with confidential information
• Polished and warm in person, on the phone and in writing
• Confident with Outlook, Teams, Word and Excel
• Knowledgeable about London’s best restaurants, hotels and venues (desirable)
• Comfortable working with people from a wide range of countries and cultures; additional languages are a bonus
• Reliable, proactive and calm under pressure, with a low ego and good judgement on when to act and when to check first

Please apply now if you are immediately available and can cover the full period. 

REF: JC223522