Executive Assistant/Office Manager

£40,000–£50,000

London

Permanent – Hybrid Working

My client is looking for a highly organised Executive Assistant/Office Manager to provide dedicated support to the Founder of an established and growing business. This is an exciting opportunity for someone who enjoys a varied, hands-on role, providing high-level executive support while helping ensure the smooth daily running of the business.

What you'll do:

• Manage a busy executive diary, inbox and meeting schedule, coordinating priorities across different time zones.
• Arrange domestic and international travel, including flights, accommodation, itineraries and expenses.
• Prepare meeting briefs, agendas and supporting documents ahead of appointments.
• Manage communications and ensure important actions and follow-ups are captured and completed.
• Coordinate daily check-ins, track outstanding tasks and keep senior leadership updated on key priorities.
• Oversee administrative processes, including supplier invoices, expenses and approvals.
• Support the smooth running of the office, including meeting room bookings, facilities and supplies.
• Coordinate team calendars, internal meetings and general team administration.
• Assist with contractor onboarding and maintaining organised administrative systems.
• Use digital tools to capture information, manage actions and support effective communication across the business.

Who you are:

• Previous experience as an Executive Assistant, Personal Assistant or Office Manager, ideally supporting a Founder or senior executive.
• Exceptional diary management, organisation and prioritisation skills.
• Confident managing complex travel arrangements and competing priorities.
• Proactive and intuitive, with the ability to anticipate needs and stay one step ahead.
• A reassuring, dependable presence with excellent communication skills.
• Comfortable working in a fast-paced environment and adapting to changing priorities.
• Discreet and professional, with the ability to handle confidential information.
• A quick learner who is confident using initiative, asking questions and speaking up when needed.
• Strong Microsoft Office skills, particularly Outlook, Teams, Word and Excel.
• Comfortable using technology, with familiarity with AI note-taking tools advantageous.

REF: MB226396