Executive Assistant/Office Manager

£20.00 per hour - £24.00 per hour 

London

Temporary two weeks – Hybrid Working

Immediate start! 

My client is looking for a highly organised Executive Assistant/Office Manager to provide dedicated support to the Founder of an established and growing insurance company. 

What you'll do:

• Manage a busy executive diary, inbox and meeting schedule, coordinating priorities across different time zones.
• Arrange domestic and international travel, including flights, accommodation, itineraries and expenses.
• Prepare meeting briefs, agendas and supporting documents ahead of appointments.
• Manage communications and ensure important actions and follow-ups are captured and completed.
• Coordinate daily check-ins, track outstanding tasks and keep senior leadership updated on key priorities.
• Oversee administrative processes, including supplier invoices, expenses and approvals.
• Support the smooth running of the office, including meeting room bookings, facilities and supplies.
• Coordinate team calendars, internal meetings and general team administration.
• Assist with contractor onboarding and maintaining organised administrative systems.
• Use digital tools to capture information, manage actions and support effective communication across the business.

Who you are:

• Previous experience as an Executive Assistant, Personal Assistant or Office Manager, ideally supporting a Founder or senior executive.
• Exceptional diary management, organisation and prioritisation skills.
• Confident managing complex travel arrangements and competing priorities.
• Proactive and intuitive, with the ability to anticipate needs and stay one step ahead.
• A reassuring, dependable presence with excellent communication skills.
• Comfortable working in a fast-paced environment and adapting to changing priorities.

REF: DL226562