Executive Assistant - Temp to Perm

Our client is a NASDAQ listed global wealth and alternatives manager. The firm currently manages or advises on approximately $71 billion in combined assets and has an expansive network of c. 400 professionals across three continents

On behalf of our client we are looking for a Talented Executive Assistant, to support the President.
 
Job Responsibilities

• Proactive diary and email management for the President of International Wealth Management (IWM)
• Coordinating his business travel needs (inc.visas) and creating the itineraries and agendas by liaising with departments and clients where necessary
• Proactively lead the coordination of meeting arrangements, scheduling, including booking rooms, coordinating diaries (internal and external meetings) being proactive and taking initiative
• Inbox filing management with regular communication to the President.
• Providing administrative support to the IWM leadership team
• Expense reconciliation using the company’s Expensify software for senior team
• Assistance in the creation of high-level structure charts, presentations and spreadsheets when required
• Coordinating any business travel needs (inc.visas) and creating the itineraries and agendas by liaising with departments and clients where necessary
• Preparing agendas, documents and board reports and packs prior to meetings
• Assistance with answering external calls which come through from reception
• Confident with DocuSign
• Updating PowerPoint and Excel slides and graphs
• Requirement to be in the office 4 days per week.
• Assisting the teams with orderly record-keeping and file organisation

For this postion we can only consider EU or Swiss Citizens or Swiss permit holders.

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