Executive Assistant

Zürich District
12-11-2024
Closed
Job Type
Temporary
Emp Type
Full Time
Industry
Financial Services
Division
Business Support
Job Title
Executive Assistant
Salary Type
Hourly
Job ID
66467

Job Description

Executive Assistant - Temp to Perm

Our client is a NASDAQ listed global wealth and alternatives manager. The firm currently manages or advises on approximately $71 billion in combined assets and has an expansive network of c. 400 professionals across three continents

On behalf of our client we are looking for a Talented Executive Assistant, to support the President.
 
Job Responsibilities

  • Proactive diary and email management for the President of International Wealth Management (IWM)
  • Coordinating his business travel needs (inc.visas) and creating the itineraries and agendas by liaising with departments and clients where necessary
  • Proactively lead the coordination of meeting arrangements, scheduling, including booking rooms, coordinating diaries (internal and external meetings) being proactive and taking initiative
  • Inbox filing management with regular communication to the President.
  • Providing administrative support to the IWM leadership team
  • Expense reconciliation using the company’s Expensify software for senior team
  • Assistance in the creation of high-level structure charts, presentations and spreadsheets when required
  • Coordinating any business travel needs (inc.visas) and creating the itineraries and agendas by liaising with departments and clients where necessary
  • Preparing agendas, documents and board reports and packs prior to meetings
  • Assistance with answering external calls which come through from reception
  • Confident with DocuSign
  • Updating PowerPoint and Excel slides and graphs
  • Requirement to be in the office 4 days per week.
  • Assisting the teams with orderly record-keeping and file organisation

For this postion we can only consider EU or Swiss Citizens or Swiss permit holders.

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