Executive Assistant
Zürich District
12-11-2024
Closed
Job Type
Temporary
Emp Type
Full Time
Industry
Financial Services
Division
Business Support
Job Title
Executive Assistant
Salary Type
Hourly
Job ID
66467
Job Description
Executive Assistant - Temp to Perm
Our client is a NASDAQ listed global wealth and alternatives manager. The firm currently manages or advises on approximately $71 billion in combined assets and has an expansive network of c. 400 professionals across three continents
On behalf of our client we are looking for a Talented Executive Assistant, to support the President.
Job Responsibilities
- Proactive diary and email management for the President of International Wealth Management (IWM)
- Coordinating his business travel needs (inc.visas) and creating the itineraries and agendas by liaising with departments and clients where necessary
- Proactively lead the coordination of meeting arrangements, scheduling, including booking rooms, coordinating diaries (internal and external meetings) being proactive and taking initiative
- Inbox filing management with regular communication to the President.
- Providing administrative support to the IWM leadership team
- Expense reconciliation using the company’s Expensify software for senior team
- Assistance in the creation of high-level structure charts, presentations and spreadsheets when required
- Coordinating any business travel needs (inc.visas) and creating the itineraries and agendas by liaising with departments and clients where necessary
- Preparing agendas, documents and board reports and packs prior to meetings
- Assistance with answering external calls which come through from reception
- Confident with DocuSign
- Updating PowerPoint and Excel slides and graphs
- Requirement to be in the office 4 days per week.
- Assisting the teams with orderly record-keeping and file organisation
For this postion we can only consider EU or Swiss Citizens or Swiss permit holders.
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