Executive Assistant

Overview

On behalf of one of the largest privately held asset managers, we are looking for an excellent Executive Assistant to join their team on a temp to Perm basis. The role will provide support to the Business Development team in a variety of fields from complex calendar management and international travel to preparing financial data presentations and project management.
This is a permanent position based in Zurich

Main Responsibilities

• Provide administrative support to the business development team.
• Manage heavy calendar management and scheduling, including setting up meetings, conference calls, and video conferences across multiple time zones.
• Consolidate financial data into spreadsheets for analysis.
• Arrange international travel including flights, accommodations, and visas, and create detailed itineraries.
• Ensure that all travel and expense reports are accurately completed and submitted in a timely manner.
• Conduct research on various topics and prepare reports and presentations as needed.

Your skills:

• Minimum of 3 years of experience as an executive/personal assistant or administrative coordinator 
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with fluency in English. German language proficiency is a plus.
• Ability to maintain confidentiality and handle sensitive information.

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