Team Assistant / PA - Controllers

Temp to perm

St Paul's / Farringdon based (City of London)

5 days in the office

£45-50kper annum

Do you want to work for a top Investment Bank? If so, read on.....

My client is searching for a highly motivated Team Secretary PA with 3-5 years’ experience.

The Role

• Supporting at Managing Director level
• General support to the wider team in EMEA - Analyst, Associate, VP, MD in conjunction with 3 other senior assistants and a floor admin
• Booking events 
• Working with the team/Assistant team to on board new hires
• Diary and calendar management for bankers (Associate level+)
• Coordinating and scheduling of meetings and con calls across multiple time zones
• Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
• Coordinating room bookings for internal/external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team, including:
• Visa applications
• International flight and accommodation bookings
• Car bookings
• Expense management and preparation
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day to day issues, needs and queries
• Providing phone / holiday coverage for colleagues

Skills/Experience

• Minimum 3 years’ experience in financial services, of which 2 years of direct experience as either a Personal Assistant or Team Assistant, preferably within Banking
• Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint
• Professional, positive, can do attitude to work
• Strong communication, excellent telephone manner
• Ability to be proactive, use initiative and multi-task, as well as prioritise
• Team player with experience of working in a large team with strong interpersonal and organizational skills
• High level of discretion/confidentiality when handling sensitive and confidential information
• Ability to work with different time zones including the Americas, EMEA and Asia

REF: ARA