Job Description

An international law firm in Dubai is seeking a skilled and dedicated Legal Secretary to provide outstanding secretarial and administrative support to partners and fee earners. This role focuses on delivering exceptional client service and ensuring the seamless management of day-to-day tasks. If you are passionate about providing top-tier professional secretarial services and thrive in a fast-paced, dynamic environment, we would love to hear from you.

Key Responsibilities

• Diary Management: Proactively manage schedules, appointments, and deadlines for partners and fee earners.
• Document Creation: Draft, amend, and finalize documents and letters with accuracy and efficiency.
• Digital Dictation: Transcribe dictations promptly and accurately.
• Meeting Coordination: Organize meetings, conference calls, travel arrangements, and client lunches.
• Billing Support: Collate billing guides, draft narratives, and prepare covering letters for client communication.
• Document Preparation: Assemble bibles and other materials for client meetings.
• Matter Management: Open and close client files, provide work-in-progress (WIP) updates, and maintain matter records.
• Time Recording: Accurately log time for fee earners.
• CRM Updates: Add and update contacts in InterAction.
• Expense Processing: Handle electronic expense claims for partners and fee earners.
• Administrative Tasks: Manage photocopying, filing, and scanning as required.

Required Experience, Skills, and Attributes

• Typing Proficiency: Fast, accurate typing skills with the ability to handle large documents efficiently.
• Software Skills: Strong proficiency in InterAction and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Organizational Ability: Excellent prioritization and time-management skills to handle multiple tasks under tight deadlines.
• Communication Skills: Effective verbal and written communication, ensuring clear and professional interactions.

What We Offer

• A collaborative and inclusive work environment within a prestigious international law firm.
• Opportunities for professional development and growth.
• A competitive salary package and comprehensive benefits.