Executive Assistant 

Location - Dubai - DIFC 

Salary 20,000 - 25,000 AED per month 

Location: Office-based, 5 days per week

We are seeking a highly organized and proactive Executive Assistant to provide exceptional administrative support to our team. The ideal candidate will excel in managing calendars, coordinating logistics, and ensuring seamless day-to-day operations. If you thrive in a fast-paced, multicultural environment and are detail-oriented with excellent problem-solving skills, we encourage you to apply.

Key Responsibilities

Administrative Coordination:

• Efficiently manage calendars, scheduling meetings, and resolving conflicts.
• Handle switchboard call screening and direct communications professionally.
• Maintain and update records in Salesforce, ensuring accuracy for client and meeting data.
• Monitor team compliance submissions, ensuring approvals are logged and annual caps are tracked.

Team Support:

• Organize team events and manage end-to-end logistics.
• Track and reconcile team expenses and invoices.
• Manage a centralized tracker for travel and non-GCC meeting logs, issuing reminders and circulating business notes (BNs).
• Prepare and distribute a weekly meeting summary, ensuring all meetings are tagged in Salesforce.

Office Operations:

• Manage pantry supplies, including ordering and restocking groceries.
• Oversee stationery inventory and maintain office equipment, including printers.
• Coordinate couriers and logistics for roadshows, including printing and group transportation.

Visitor and Event Management:

• Arrange itineraries and logistics for office visitors and team events.
• Plan and execute roadshow logistics, including deck printing and transportation.

Coverage and Flexibility:

• Provide holiday and sickness coverage for other Executive Assistants.

Preferred Experience & Skills

Required Skills:

• Exceptional organizational and multitasking abilities.
• Strong communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
• Proficiency in Salesforce, Concur, and Microsoft Office Suite.
• A keen eye for detail and commitment to delivering high-quality work.

Preferred Experience:

• Prior experience in a similar industry or role.
• Event planning and travel management expertise.
• Familiarity with the DIFC, UAE, and Saudi markets.
• Proven ability to work in a multicultural environment.

REF: ZC70394