Executive Assistant
25-11-2024
Job Type
Permanent
Emp Type
Full Time
Industry
Financial Services
Division
Business Support
Job Title
Executive Assistant, Operations Assistant, PA - C Suite Experience, Roadshow Coordinator
Salary Type
Monthly
Job ID
70394
Job Description
Executive Assistant
Location - Dubai - DIFC
Salary 20,000 - 25,000 AED per month
Location: Office-based, 5 days per week
We are seeking a highly organized and proactive Executive Assistant to provide exceptional administrative support to our team. The ideal candidate will excel in managing calendars, coordinating logistics, and ensuring seamless day-to-day operations. If you thrive in a fast-paced, multicultural environment and are detail-oriented with excellent problem-solving skills, we encourage you to apply.
Key Responsibilities
Administrative Coordination:
- Efficiently manage calendars, scheduling meetings, and resolving conflicts.
- Handle switchboard call screening and direct communications professionally.
- Maintain and update records in Salesforce, ensuring accuracy for client and meeting data.
- Monitor team compliance submissions, ensuring approvals are logged and annual caps are tracked.
Team Support:
- Organize team events and manage end-to-end logistics.
- Track and reconcile team expenses and invoices.
- Manage a centralized tracker for travel and non-GCC meeting logs, issuing reminders and circulating business notes (BNs).
- Prepare and distribute a weekly meeting summary, ensuring all meetings are tagged in Salesforce.
Office Operations:
- Manage pantry supplies, including ordering and restocking groceries.
- Oversee stationery inventory and maintain office equipment, including printers.
- Coordinate couriers and logistics for roadshows, including printing and group transportation.
Visitor and Event Management:
- Arrange itineraries and logistics for office visitors and team events.
- Plan and execute roadshow logistics, including deck printing and transportation.
Coverage and Flexibility:
- Provide holiday and sickness coverage for other Executive Assistants.
Preferred Experience & Skills
Required Skills:
- Exceptional organizational and multitasking abilities.
- Strong communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
- Proficiency in Salesforce, Concur, and Microsoft Office Suite.
- A keen eye for detail and commitment to delivering high-quality work.
Preferred Experience:
- Prior experience in a similar industry or role.
- Event planning and travel management expertise.
- Familiarity with the DIFC, UAE, and Saudi markets.
- Proven ability to work in a multicultural environment.
REF: ZC70394