Role Overview

We are looking for a highly organized and experienced Office Manager to support our executive management team and ensure the seamless operation of our client’s administrative functions. This role is ideal for someone with exceptional organizational and communication skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.

Key Responsibilities

• Team Management: Supervise office support staff, including office boys, cleaners, drivers, and the company PRO.
• Calendar Coordination: Manage executive management calendars, schedule meetings, and arrange travel plans. Coordinate meetings, conferences, and travel for other staff as needed.
• Office Administration: Maintain office supplies, manage deliveries, oversee guest arrivals, and handle calls on the main office line.
• Facilities Oversight: Ensure the office environment is clean, safe, and well-maintained by coordinating with vendors for repairs, maintenance, and upgrades.
• Human Resources Support:
  Coordinate interviews and facilitate onboarding for new employees.
  Maintain employee records, including attendance, leave, and performance evaluations.
  Assist in organizing company events, training sessions, and meetings.
• Procurement: Raise purchase requests through the group ERP system for office supplies and employees.
• Stakeholder Liaison: Act as the primary contact for internal and external stakeholders, including suppliers, investors, and guests.
• Other Tasks: Handle additional administrative projects and tasks as assigned by the executive management team.

Key Skills and Qualifications

• Proven experience as an Office Manager or Executive Assistant, ideally within a similar industry.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills in English and Arabic (mandatory).
• Discretion and professionalism in handling confidential information.
• Detail-oriented with strong problem-solving abilities.
• Adaptability to shifting priorities and work schedules.
• Ability to work independently and collaboratively as part of a team.
• Positive attitude and a professional demeanor.