We are seeking a highly organised and proactive Executive Assistant, who is immediately available to work for a Financial services education firm, a global leader in their industry. The company are registered in the UAE, but operate globally and the role is fully remote (meaning you can work from anywhere). This position is only open to candidates who can speak fluent French and have at least 5 years of Executive Assistant experience, our client are happy to consider candidates located anywhere in the world but having prior experience working for a fully remote business is preferred. 

Responsibilities:

• Organizing and formatting information for internal and external communication, such as emails, reports, and presentations.
• Preparing for meetings by assisting with reports, presentations, and related tasks.
• Providing comprehensive administrative support, including managing executives’ calendars, setting up meetings, and handling email correspondence.
• Coordinating travel arrangements, including flight bookings, check-ins, and restaurant reservations.
• Taking meeting minutes and following up on action items.
• Addressing personal requests, such as ordering gifts. 
• Coordinating special occasion gifts for team members.
• Managing support mailbox inquiries and ensuring timely responses.
• Facilitating onboarding for new employees by setting up accounts and access for tools like Close CRM, Zoom, and email systems.
• Sharing permissions for platforms like Notion and Google Drive.
• Managing employment-related documents through Docusign.
• Researching various topics as requested.
• Handling subscription purchases for services as needed.

Requirements:

• Strong command of English, with excellent written and verbal communication skills. Fluency in French is also required.
• Availability for occasional tasks on weekends.
• Minimum of 5 years of experience as an Executive Assistant.
• Proven ability to maintain discretion and confidentiality.
• Exceptional attention to detail and organizational skills, with the ability to prioritize tasks effectively.
• Experience in a globally distributed remote work environment.
• Proficiency with tools like Google Suite and Slack.
• Ability to adapt to a fast-paced, dynamic environment and meet deadlines consistently.

 Offer:

• Competitive salary. (AED 20 - 22,000 / $5,500 - 6,000 per month)
• Full-time role (40 hours per week).
• Unlimited paid time off (PTO).
• Flexible work schedule.
• Team off-sites and opportunities for team bonding.
• Fully remote position, allowing you to work from anywhere in the world, supported by a collaborative team environment.

REF:CH-75918