Team Assistant

£40,000 - £45,000

5 days in the office, 8am – 5:30pm

Duration: 12 months 

What will you be doing?

• Diary management: Pro-actively manage constantly changing schedules, prioritising time-sensitive tasks, and pre-empting conflicting requests using initiative to find resolutions and workarounds
• Arrange all meeting venues e.g. internal rooms, restaurants, dial-in numbers for conference calls, video conferences facilities, catering
• Act as ‘gatekeeper’ for all requests
• Pro-actively manage incoming emails, phone calls, extracting and acting upon content where applicable
• Collating “data packs” for meetings as appropriate and liaising with internal/external attendees to ensure all parties are fully briefed ahead of the meetings
• Gain thorough understanding of running of the division to prioritise meetings
• Managing confidential data and information
• Maintain in-house Client Relationship Management (CRM) tool
• Answering and screening a large volume of calls
• Taking and relaying detailed messages and building relationships with regular callers
• Any other ad hoc tasks or projects, such as printing, filing, ordering business cards, presentation mark-ups, assisting with recruiting processes
• Ad hoc personal requests
• Schedule and manage complex travel itineraries and event organization ensuring adherence to internal policies, co-ordinate all travel including flights, hotels, visas, and ground transportation ensuring all itineraries and agendas are prepared in advance
• Ensure expenses are collated, packaged, and approved timely and efficiently, within guidelines of Firm policy
• Manage events such as client entertainment, closing events, offsites/on-sites, social/team events, ensuring event costs are pre-approved, closed out and expenses filed promptly
• Teamwork
• Provide phone cover and Assistant coverage to Bankers outside of designated team providing cover during lunch breaks, holidays, and sickness absence
• Ensure handover notes are kept up to date for ease of coverage

Skills that will help you in the role:

• Financial/Banking background essential
• Proven experience providing Admin support
• A confident, friendly, outgoing “people orientated” personality required, who can liaise with people on all levels to achieve work goals
• Proven ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently
• Ability to be flexible e.g., a willingness to work overtime
• Discreet, professional manner; maintain confidentiality on all aspects of workload
• Pro-active “can do” approach
• Ability to use own initiative and judgement and work autonomously when Banker is travelling
• Highly organized and excellent time/priority management skills; capable of multi-tasking to meet deadlines and able to follow up outstanding items as necessary
• Articulate, an effective communicator
• Resourceful, innovative, and proactive
• Team player and independent thinker
• Outstanding collaborative skills
• Demonstrates outstanding work ethic and professionalism
• Attention to detail is essential
• Good knowledge of Microsoft applications (Excel/PowerPoint/Word), and Outlook
• Minimum 50 wpm typing

If you feel that you have the desired experience, possess a work ethic and hunger to succeed, then please apply now!

REF: ARA78234