PA Contract Role - Mat Cover 7 months
Dubai
20-01-2025
Job Type
Contract
Emp Type
Full Time
Division
Business Support
Job Title
PA
Salary Type
Hourly
Job ID
81465
Job Description
We are seeking a PA maternity cover for 7 months.
Must be on own visa - salary negotiable.
Key Responsibilities
Licenses, Visas, and Insurances
- Renew or apply for office-related licenses, medical insurance, and staff visas.
- Ensure compliance with relevant regulations and timely submissions.
Staff Onboarding & Offboarding
- Manage onboarding processes for new hires, including documentation and orientation.
- Facilitate smooth offboarding procedures for departing employees.
Scheduling and Coordination
- Schedule meetings and interviews for the Director and candidates.
- Maintain an organized calendar and ensure timely communication.
Document Management
- Format, amend, and review documents, including Terms of Business.
- Create and maintain Excel sheets and trackers for consultants.
- Upload and maintain candidate databases for easy accessibility.
Recruitment Support
- Create job descriptions and post open roles on relevant platforms.
Office Management
- Order office supplies and manage inventory.
- Pay office bills and share invoices with the finance team.
- Update the DMCC Freezone system with necessary documents.
Finance and Reporting
- Liaise with London marketing and finance teams for coordination.
- Update the finance department with DMCC reports.
- Process expenses for the Dubai team and ensure timely reimbursements.
Marketing and Feedback
- Respond to marketing comments on platforms like Google, Trustpilot, Glassdoor, and Clutch to maintain a positive online presence.
Receptionist Duties
- Answer incoming calls, direct them to the appropriate consultant, or address inquiries.
- Serve as the first point of contact for visitors and clients, ensuring a professional impression.
ZC81465