PA Contract Role - Mat Cover 7 months

Dubai
20-01-2025
Job Type
Contract
Emp Type
Full Time
Division
Business Support
Job Title
PA
Salary Type
Hourly
Job ID
81465

Job Description

We are seeking a PA maternity cover for 7 months. 

Must be on own visa - salary negotiable. 

Key Responsibilities

Licenses, Visas, and Insurances

  • Renew or apply for office-related licenses, medical insurance, and staff visas.
  • Ensure compliance with relevant regulations and timely submissions.

Staff Onboarding & Offboarding

  • Manage onboarding processes for new hires, including documentation and orientation.
  • Facilitate smooth offboarding procedures for departing employees.

Scheduling and Coordination

  • Schedule meetings and interviews for the Director and candidates.
  • Maintain an organized calendar and ensure timely communication.

Document Management

  • Format, amend, and review documents, including Terms of Business.
  • Create and maintain Excel sheets and trackers for consultants.
  • Upload and maintain candidate databases for easy accessibility.

Recruitment Support

  • Create job descriptions and post open roles on relevant platforms.

Office Management

  • Order office supplies and manage inventory.
  • Pay office bills and share invoices with the finance team.
  • Update the DMCC Freezone system with necessary documents.

Finance and Reporting

  • Liaise with London marketing and finance teams for coordination.
  • Update the finance department with DMCC reports.
  • Process expenses for the Dubai team and ensure timely reimbursements.

Marketing and Feedback

  • Respond to marketing comments on platforms like Google, Trustpilot, Glassdoor, and Clutch to maintain a positive online presence.

Receptionist Duties

  • Answer incoming calls, direct them to the appropriate consultant, or address inquiries.
  • Serve as the first point of contact for visitors and clients, ensuring a professional impression.

ZC81465