Administrative Assistant - Global Markets

City of London
21-01-2025
Job Type
Temporary
Emp Type
Full Time
Division
Business Support
Job Title
Team PA
Salary Type
Hourly
Job ID
81477

Job Description

Team Assistant – Global Banking
Leading Investment Bank based near St Paul’s, Farringdon and Chancery Lane

5 days in the office
Hourly rate £26.00p/h
9am - 6.00pm – 8am – 5:00pm

 

Near St Pauls, Farringdon and Chancery Lane

A global financial company is seeking an Assistant within Global Banking & Markets. As an Assistant within the division, they will be responsible for providing extensive administrative support to 3-4 Managing Directors for the Engineering Division. This is a demanding role that requires a highly proactive, motivated and organised individual who can multitask, prioritise effectively and demonstrate good time management, with excellent written and verbal communication skills.

What You’ll Do

  • Comprehensive and proactive diary management and scheduling of meetings - room bookings, documentation, media services for audio visual/video conference facilities
  • Preparation of detailed travel schedules and itineraries
  • Assistance with visa applications/requirements
  • Timely administration of expenses (using Concur)
  • Telephone cover - screening of calls and interaction with senior management
  • Log MDs weekly time on in-house system (using Artemis)
  • Entering MDs whereabouts and vacation details (using Excel and/or MyVacationCalendar)
  • Vacation/Sickness cover - supporting Engineering MDs when other assistants are on leave
  • Supporting visiting MDs – assisting with diary management, arranging offices, transportation, access to buildings and team events if required
  • Assist with Engineering CoS initiatives and ad-hoc projects as required
  • Coordination of town/village halls, team events and/or socials - booking rooms across global campus, setting up registration details, sign up links, dial-in numbers, Zoom IDs, arranging refreshments, lunches and dinners
  • Assist with IT issues and ad-hoc queries
  • Documentation management and support (PoAs, digital signatures)
  • High level admin support for the Engineering Division - providing guidance with travel, visas and expenses, conference services, time entry and other day-to-day on floor queries
  • Space management – allocation and tracking of desks/neighbourhoods/lockers through GS Space Hardware orders (headphones for new joiners, Occupational Health equipment etc.)



Who You Are:

 

  • Extensive knowledge of MS Office, including Outlook, Word, PowerPoint and Excel
  • Ability to be proactive, take initiative, prioritise and multitask
  • Strong time management and prioritisation skills
  • Secretarial background preferably within the financial services/consultancy industry
  • Excellent attention to detail
  • Excellent teamwork skills
  • High level of written and excellent verbal communication skills
  • Ability to handle sensitive and confidential information
  • Strong organisational and interpersonal skills
  • Professional, self-motivated and flexible

 

 Tiger Recruitment is B Corp Certified, which means that we've been verified as meeting B Lab's high standards for social and environmental impact.

 

ARA81477