EA to Co-CEO, New York

EA/PA Duties 70:30

5 days in the office, located near Grand Central

Permanent, Full Time

$140k-$160k base salary, plus 10% bonus

Hours: 7.45am to 5.30pm

My client is a leading search advertising technology company that connects top-tier advertisers with consumers through innovative solutions across browsers, shopping apps, and review sites. They specialize in creating transparent, high-performance advertising opportunities beyond traditional search engines.

They are currently seeking an Executive Assistant to provide comprehensive support to their Co-CEO/President at the New York office 5 days a week.

WHAT YOU'LL DO

• Manage daily scheduling, coordination, and meeting logistics efficiently, providing high-quality support with minimal oversight and prioritizing tasks to align with business needs.
• Coordinate and oversee comprehensive domestic and international travel arrangements, handling expense reports efficiently.
• Prepare the Co-CEO for all internal and external meetings by gathering materials from internal stakeholders, creating detailed agendas, drafting preparation documents, and ensuring all required materials are organized and available.
• Keep the Co-CEO informed about ongoing projects, emails, mail, and other correspondence.
• Build and nurture relationships with executives and team members across the organization to enhance collaboration and communication.
• Support various projects and assist in organizing company offsites as needed.
• Arrange car services for all travel needs, ensuring timely and convenient transportation.
• Manage and coordinate the Co-CEO’s personal appointments, optimizing their schedule for maximum efficiency.
• Responsible for coordinating and managing all aspects of breakfast and lunch arrangements
• Handle family arrangements with discretion and meticulous attention to detail, managing confidential matters effectively.
• Organize personal domestic and international travel, including accommodation and itinerary planning, while managing other personal tasks as needed.

WHO YOU ARE

• Bachelor's degree; 5+ years' experience in an Executive Assistant role.
• Ability to be proactive and take initiative.
• Prior experience working for a C-Suite executive or senior leader within a company preferred.
• Ability to work in a fast-paced environment, and ability to pivot at a moment’s notice.
• Highly motivated and ability to multitask.
• Excellent interpersonal and verbal and written communication skills.
• Strong administrative, planning, and organizational skills.
• Exercise good judgment in a variety of situations.
• Respect for confidentiality and discretion to properly handle sensitive information.
• Meticulous attention to detail and accuracy.
• Proven competency using G-Suite and MS Office applications
• Must be able to work 5 days a week in-office and occasionally on the evenings and weekends.
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REF - RE82524