Executive Assistant

Full Time, Permanent

Geneva, Switzerland

On behalf of a Family Office based in Geneva, we are looking for an excellent Executive Assistant to join their team on a full-time basis. The role will provide support to the founder in a variety of fields from complex calendar management and international travel to preparing presentations and project management.

This is a permanent position based in Geneva.

WHAT YOU'LL DO

• Provide administrative support to the founder and the team as requested.
• Complex calendar management and scheduling, including setting up meetings, conference calls, and video conferences across multiple time zones.
• Arrange international travel including flights, accommodations, and visas, and create detailed itineraries.
• Ensure that all travel and expense reports are accurately completed and submitted in a timely manner.
• Conduct research on various topics and prepare reports and presentations as needed.
• Perform general office duties such as local errands, organizing office supplies and ensuring the successful running of the office on a day to day basis.

WHO YOU ARE

• Minimum of 5-8 years of experience as an executive/personal assistant or administrative coordinator with C-suite support experience.
• Experience working in a Family Office or similar environment
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with fluency in English and French.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in MS Office, specifically PowerPoint.
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For this position, we can only consider Swiss nationals, EU / EFTA citizens or professionals possessing a valid visa or permit.

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