Office Manager and Executive Assistant to C-Suite

South-West London | Office based

Permanent

£45,000 - £50,000

We are looking for a switched-on and articulate Office Manager and Team Assistant to join a  boutique real estate firm in continental Europe with a Head Office based in South-West London.

Joining a small but high-performing team, this is a role that will suit a candidate who is looking to expand their responsibilities, have commercial involvement and be a go to person for the team. With the company currently undergoing a period of restructuring and growth, this is an exciting time to join! 

WHAT YOU’LL DO

Supporting 3 members of the C-Suite (including the COO, CFO & CDO) this role will encompass all traditional EA duties and allow the successful candidate to be involved in projects and be a point of contact for key players within the business.

Responsibilities include but are not limited to:

• Assist the C-suite with travel, calendar and expense management
• Supporting the C-suite with scheduling and diarising
• Meeting and event planning
• Assist the Senior EA with preparing Board packs and other documentation
• Managing all office related suppliers and vendors and also all facilities, office equipment
• Managing incoming calls and mail including inboxes
• Ensuring the office is correctly stocked and the office and building are maintained
• Keep office HR records up to date and manage holiday requests
• Assist with onboarding and offboarding new hires and assist with drafting offer letters and contracts

WHO YOU ARE

You will be someone who not only has strong experience working and supporting in a busy, fast paced environment, but can keep up with a very busy team and is not fazed by changing priorities. You will need to be thorough, with a keen eye for detail and a team player able to work closely with other EAs within the business. You will be someone who prides themselves on being a problem solver and always one step ahead.

Requirements:

• Team player
• Experience working in a commercial environment
• Collaborative and flexible working stye
• Strong attention to details
• Proactive and able to use own initiative
• Excellent organisational skills with the ability meet deadlines

REF: AR84196